Clinical Administrative Assistant

Fresenius Medical Care • Benton Harbor, MI

7d

About The Position

Under general supervision, the Clinical Administrative Assistant provides a broad range of secretarial and administrative support, including handling confidential and complex assignments and relieving management of clerical, administrative, and business details. The role performs standard office functions, supports reporting and financial tracking, coordinates meetings and travel, and communicates with management, external customers, and other departments. Additional responsibilities may focus on one or more departments or locations, as described in an applicable addendum.

Requirements

• High school diploma required.
• Minimum 1–2 years of related experience.
• Knowledge of business and technical vocabulary.
• Familiarity with standard business concepts, practices, and procedures within administrative support.
• Ability to employ basic reasoning and analytical skills.
• Proficiency with computer software such as Microsoft Office products, spreadsheets, presentations, and database programs.
• Proficiency in organizational operations and procedures.
• Experience handling incoming phone calls while remaining professional and demonstrating front-office etiquette.

Nice To Haves

• Some specialized secretarial training preferred.

Responsibilities

• Set up and maintain the official department filing system, records management, and databases.
• Prepare memos, correspondence, agendas, minutes, and policy explanations.
• Collect, compile, and analyze information as required by managers; assist with department reporting requirements and form completion.
• Assemble budgets and track budget expenses and variances; pay and track invoicing.
• Screen telephone calls, open mail, schedule appointments, maintain calendars, and coordinate internal or external meetings.
• Organize travel arrangements and complete expense reports.
• Interface with management at various organizational levels and with external customers.
• Serve as a point of contact for other departments, such as IT, HR, and building and facilities, as needed.
• Assist with projects assigned by the direct supervisor.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED