CLINICAL ADMINISTRATIVE ASSISTANT II

Independence Health System•North Huntingdon Township, PA

3d•Onsite

About The Position

The Clinical Administrative Assistant II supports an orthopedic practice by performing administrative coordination and clinical duties. The role maintains records of providers’ continuing medical education (CME), mandatory training, staff competencies, and licensure renewals; keeps educational materials updated and stocked; and helps coordinate practice communications and daily huddles as directed. The position schedules surgeries, obtains pre-authorizations, and maintains provider calendars and schedules. It also performs medical-assistant duties and, as needed, tasks associated with an orthopedic technician. Clinical responsibilities include rooming patients, documenting histories and physicals, taking requested vital signs, preparing injection supplies, ensuring relevant imaging and readings are available, monitoring HIPAA compliance related to patient names and images, obtaining consents, performing requested MRSA nasal swabs, completing patient intake forms, reviewing preoperative testing, and replenishing exam-room supplies. The position coordinates physician and non-physician practitioner schedules and appointments, communicates monthly physician schedules, and assists the Practice Manager/Administrator with communication among offices and teams. Local travel between System locations may be expected. Work is scheduled according to operational needs and may involve rotating shifts, standby, and on-call duties.

Requirements

High school diploma, GED, or higher level of education.
Two years of medical/surgical experience in a medical or physician office setting.
Knowledge of medical terminology.
Strong leadership ability, organizational skills, independent and critical-thinking skills, sound judgment, and knowledge of the legal aspects and liability of nursing practice.
Ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.
Act 33 clearance with renewal.
Act 34 clearance with renewal.
Act 73 FBI clearance.

Nice To Haves

Experience in a healthcare setting.

Responsibilities

Schedule surgeries for physicians, obtain pre-authorizations, and update providers’ calendars and personal data appliances.
Serve as administrative assistant to the Orthopedic Surgeon and Practice Manager.
Maintain physician PTO and CME schedules and post them to the master office calendar.
Monitor CME credit completion and maintain supporting documentation.
Monitor, order, renew, and review educational materials for appropriateness to the practice.
Coordinate doctors’ and NPP office schedules, meetings, and personal appointments in their PDAs.
Accurately take and relay messages to the appropriate person.
Assist with communications and projects related to orthopedic practices.
Help the Practice Manager/Administrator maintain communication among offices and teams.
Gather requested information during surveys.
Communicate monthly physician schedules to physicians and other practice offices.
Maintain staff competencies and ensure timely licensure renewals for EHO staff.
Perform clinical duties for an orthopedic practice, including rooming patients and documenting histories and physicals and requested vital signs.
Prepare injection supplies and place them in patient exam rooms.
Ensure appropriate x-ray images and readings are available in exam rooms.
Monitor clinic HIPAA compliance regarding viewing images and patient names.
Obtain consents and perform MRSA nasal swabs when requested by a physician.
Obtain surgical consent, complete patient intake forms, and schedule surgery dates for surgical candidates.
Review preoperative testing and place it for physician sign-off.
Replenish products and maintain adequate supplies in each exam room.
Complete surgical pre-authorizations with insurance companies and relay authorization numbers to the appropriate hospital and orthopedic billing departments.
Perform other duties as assigned.