Clinic Manager

Therapy and Beyond•Jenks, OK

11d

About The Position

The Clinic Manager is a key member of Therapy & Beyond’s leadership support team and works closely with the local Clinic Operations Director and senior leadership to oversee daily clinic performance. The role focuses primarily on administrative and operational excellence, driving efficiency through scheduling management, workforce coordination, EMR oversight, onboarding, and direct staff support. The Clinic Manager also provides treatment support during staff breaks and busy transition periods and helps foster a positive, collaborative therapy environment for staff and clients.

Requirements

High school diploma or equivalent required.
Experience in an administrative, healthcare, or operational role.
Exceptional verbal and written communication skills, including the ability to interact effectively with families, staff, and leadership.
Strong organizational skills, attention to detail, and commitment to quality work.
Ability to prioritize tasks, meet strict deadlines, and balance competing operational priorities to achieve team goals.
Ability to quickly learn operational software, systems, and procedures.
Ability to remain composed, structured, and efficient in a fast-paced, dynamic environment.
Empathy, positive teamwork, and open communication to support a collaborative workplace.

Nice To Haves

Bachelor’s degree in a related field.
Prior supervisory or management experience.

Responsibilities

Provide high-level administrative support to the Clinic Operations Director and Home Office.
Oversee and optimize the daily schedule to ensure appropriate staffing, seamless transitions, and smooth operations.
Track operational metrics, compile reports and summaries, and keep leadership informed about key activity areas.
Ensure clinic operations comply with internal standards and procedures.
Maintain complete and accurate EMR records, including patient profiles and employee timesheets.
Manage office operations, including tracking inventory, ordering supplies, and distributing equipment and materials.
Ensure clinic cleanliness, safety, and functional organization.
Support local client onboarding by gathering patient information needed for admission.
Support new-hire onboarding and coordinate clinical and administrative training schedules.
Provide treatment coverage during staff breaks and busy transition periods.
Foster a positive, collaborative, and motivating environment for staff and clients.
Build job knowledge, leadership capability, and professional skills to support career advancement.