Clinic Coordinator (14-Month Maternity Leave Coverage)

McAtee Psychology•Calgary, AB

5d•CA$57,000 - CA$63,000•Hybrid

About The Position

McAtee Psychology is a growing psychology practice providing counselling, assessment, and consultation services to children, teens, adults, couples, and families throughout Calgary. Our mission is to help individuals and families reconnect with themselves, embrace their strengths, and thrive throughout every stage of life. We are seeking a highly organized and personable Clinic Coordinator to join our team. In this role, you will be a key part of the client experience, supporting scheduling, intake, billing, and day-to-day clinic operations while helping create a welcoming and professional environment for clients and staff. This position offers the opportunity to make a meaningful impact while contributing to the growth of a collaborative and supportive clinic. This position is a 14-month maternity leave contract beginning July 2026. While initially a contract position, there is strong potential for the role to be extended or transition into a permanent position based on clinic growth, operational needs, and employee performance.

Requirements

2-3 years of experience, preferably in a healthcare or counseling setting.
Exceptional ability to manage workflows, prioritize tasks, and maintain accuracy in administrative processes.
Strong written and verbal communication abilities to liaise effectively with team members, clients, and external stakeholders.
Familiarity with clinic management software (e.g., Jane App), Microsoft Office Suite, and Google Workspace.
Proactive and resourceful in addressing operational challenges and improving workflows.
A commitment to fostering a supportive and collaborative work environment.
Demonstrated ability to coordinate day-to-day clinic operations, manage competing priorities, support clinicians and clients, and ensure administrative systems and processes run efficiently.

Nice To Haves

Bachelor's degree in healthcare administration, business administration, psychology, or a related field (preferred). Equivalent experience will be considered.
Experience with social media management tools is an asset.

Responsibilities

Provide general administrative support, including data entry, document management, and scheduling.
Process billing, verify contractor invoices, and manage insurance claims.
Oversee client payment systems and ensure accurate and timely processing.
Consult with prospective clients to match them with therapists based on needs and preferences.
Maintain and organize staff bios, credentials, and other relevant documentation.
Manage procurement of psychological tests and maintain inventory levels.
Plan and execute team bonding events to foster a collaborative and positive workplace culture.
Support marketing initiatives, including social media management and content creation, to enhance clinic visibility.
Assist the Clinic Manager and Director with implementing policies and streamlining operational workflows.
Perform additional administrative or operational duties as assigned.
Monitor and maintain clinic inventory
Manage accounts receivable processes