Clinic Administrator (Hybrid) - Neurology

Washington University in St Louis • Saint Louis, MO

2d • Hybrid

About The Position

The Clinic Administrator administers clinical business and operational affairs for the Neurology clinic, emphasizing analysis and maximization of clinical revenues and the implementation of effective practices and control procedures. The position prepares, monitors, analyzes, and manages budgets; promotes cost-effective practices; and plans clinic space and facility use in line with organizational efficiency, requirements, and available resources. It analyzes billing procedures to support proper reimbursement, coordinates policies and practices with department and Medical School administration, and develops staffing plans covering performance standards, recruitment, evaluations, promotions, and dismissals.

The administrator also assists in designing integrated systems and processes for clinical operations, including registration, scheduling, and electronic medical records. The role prepares clinical data for quarterly projections, reporting, strategic planning, and annual budgets; coordinates provider clinical reports, proformas, and faculty financial reporting; and coordinates physician clinical contracts with external parties and the General Counsel’s office.

The position is based in a normal office environment and typically involves sitting at a desk or table. Office equipment is used. Basic Life Support certification must be obtained within one month of hire. Online BLS certifications without a skills assessment component do not meet the requirement.

Requirements

• Bachelor’s degree, or a combination of education and/or experience that may substitute for the minimum education requirement.
• Five years of work experience in an academic health center, hospital, or healthcare industry setting.
• Basic Life Support certification from the American Heart Association or American Red Cross, to be obtained within one month of hire. Online BLS certifications without a skills assessment component are not sufficient.
• Skills listed as required: Not Applicable.

Nice To Haves

• Master’s degree.
• Analytical thinking, communication, interpersonal communication, progressive leadership, and business self-organization skills.

Responsibilities

• Prepare, monitor, analyze, and manage budgets and promote cost-effective practices.
• Plan utilization of clinic space and facilities in accordance with organizational efficiency, requirements, and available resources.
• Analyze billing procedures to ensure proper reimbursement for services.
• Coordinate policies and practices with department and Medical School administration.
• Develop staffing plans covering performance standards, recruitment, performance evaluations, promotions, and dismissals.
• Assist with designing integrated systems and processes for clinical operations, including registration, scheduling, and electronic medical records.
• Prepare clinical data for quarterly projections and reporting, the department strategic plan, and annual budget processes.
• Coordinate clinical reports to providers, proformas, and faculty financial reporting.
• Coordinate physician clinical contracts with external parties and the General Counsel’s office.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays or coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Eligible employees may participate in a defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, an employee assistance program, financial resources, and access to dietitians.
• Four weeks of caregiver leave to bond with a new child and family care resources.
• Tuition coverage for employees and family, including dependent undergraduate tuition up to 100% at WashU and 40% elsewhere after seven years of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager