Client Success Manager

Maxor National Pharmacy Services, LLC • Remote,

1d • Remote

About The Position

The Client Success Manager is an internally focused operations and process excellence role embedded within the Client Services division at VytlOne. This position is responsible for improving the efficiency, quality, and consistency of how the Client Services team operates, not through direct client ownership, but by building and sustaining the systems, processes, and tools that enable the team to deliver exceptional outcomes. The Client Success Manager leads cross-functional process improvement initiatives, manages high priority internal projects, oversees third-party vendor relationships, and maintains client- and member facing marketing materials. The role requires an equal blend of operational rigor and stakeholder communication skills, operating at the intersection of project management, process design, and client services strategy within VytlOne’s PBM environment.

Requirements

• Bachelor’s degree required, or equivalent combination of relevant education and applicable experience; degree in Business, Healthcare Administration, Operations Management, or a related field preferred.
• 2-3 years of progressive experience in account management, client services, healthcare solutions, or pharmacy benefit management.
• Familiarity with PBM operations including claims administration, benefit design, or plan sponsor support.
• Experience working directly with or alongside account management teams in a client-facing or client-support capacity.
• 5+ years of experience leading process improvement initiatives, including identifying, mapping, analyzing, and streamlining operational workflows.
• Demonstrated ability to gather project requirements, build timelines, document process flows, and drive implementation to completion.
• Experience managing cross-functional projects with multiple internal and external stakeholders.
• Familiarity with project management tools (e.g., Jira, Microsoft Project, or similar) and process documentation standards.
• Experience managing third-party vendor relationships including selection, onboarding, and ongoing oversight.
• Strong written and verbal communication skills; ability to present findings and recommendations to leadership and cross-functional teams.
• Skilled at translating operational complexity into clear documentation, process maps, and action plans.
• High attention to detail with strong organizational and prioritization skills in a multi-project environment.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) required; experience with CRM and reporting tools a plus.
• Ability to create and update professional client- and member-facing marketing materials including presentations, flyers, and email communications.
• Collaborative team player who works effectively across departments; comfortable navigating ambiguity and competing priorities.
• Self-directed with strong follow-through; capable of managing workload independently without close supervision.

Nice To Haves

• Understanding of the mid-market employer, health system, or TPA client landscape is a plus.

Responsibilities

• Lead process improvement initiatives across the Client Services division to increase compliance, efficiency, and quality assurance.
• Identify, map, analyze, and redesign operational workflows; document current and future state processes with clear standards and controls.
• Continuously monitor existing processes for opportunities to reduce friction, standardize practices, and improve team performance.
• Maintain a complete and current library of process documentation for Client Services operations.
• Gather requirements, build project timelines, assign accountability, and drive completion of internal improvement initiatives.
• Lead high-priority, one-time client-facing projects in coordination with the Client Services team.
• Oversee complex, cross-functional projects requiring coordination across Client Services, Operations, Finance, Clinical, and Marketing.
• Track and report on project status, risks, and outcomes to relevant stakeholders and leadership.
• Manage all aspects of third-party vendor relationships including procurement standards, contract compliance, onboarding, and ongoing operational oversight.
• Serve as the primary internal point of contact for vendor escalations and performance issues.
• Evaluate vendor performance against established standards and make recommendations for changes as needed.
• Create and maintain client- and member-facing marketing materials including PowerPoint presentations, flyers, brochures, and email communications.
• Ensure all materials reflect current VytlOne branding, product updates, and regulatory requirements.
• Develop and distribute internal Client Services communications as needed, including team announcements, product updates, and process change notifications.
• Comply with VytlOne’s Ethical Business Conduct policy and Compliance Program.
• Promptly report any allegations of impropriety to the Compliance Department.
• Remain free from exclusion under OIG and SAM Medicare/Medicaid lists.
• Complete all required training within established timeframes.

Benefits

• Competitive compensation
• Comprehensive health benefits package
• Supportive team environment
• Comprehensive mental health and wellbeing resources
• Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 individual annual medical deductible and $25 office visit copays, with low biweekly premiums
• Company-paid basic life/AD&D, short-term and long-term disability insurance
• Rx, dental, vision, other voluntary benefits, and FSA
• Employer-matched 401k Plan
• Industry-leading PTO plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level