Client Services Coordinator

Colliers International • Boston, MA

2d • Onsite

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This position is an on-site role based out of our Boston, MA office. About you You are an organized, collaborative administrative professional ready to take the next step in your career within a growing and dynamic industry. You bring a strong service mindset and take pride in delivering high‑quality support to both internal stakeholders and external clients. You are proactive, detail‑oriented, and highly organized, with the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment. You enjoy being part of a team, take initiative to solve problems, and are motivated to learn how the business operates from the inside out. You are eager to become an integral part of our highly successful Life Science leasing team.

Requirements

• 3–5 years of administrative or team support experience in a professional services environment
• Proficiency in MS Word, Excel, PowerPoint, and Adobe Acrobat
• Strong attention to detail with the ability to work independently and collaboratively
• Excellent organizational, time management, proofreading, and multitasking skills
• A customer‑service mindset and the ability to work effectively with strong personalities
• Working knowledge of Salesforce or similar CRM systems; comfort with data tracking tools
• Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

• A Bachelor’s degree a plus
• Commercial real estate experience a plus

Responsibilities

• Effectively plan, prioritize, and manage multiple tasks to ensure timely, accurate completion
• Coordinate calendars, meetings, and client interactions with a high level of professionalism
• Provide day-to-day administrative support including file management, contact and database maintenance, invoicing, and general office support
• Support the creation and execution of proposals, presentations, correspondence, and RFPs using MS Word, Excel, and PowerPoint
• Administer, edit, and maintain marketing and business collateral independently and in coordination with the Marketing team
• Conduct research and prepare content for proposals, surveys, lease documents and comparative analyses
• Research Life Science companies, tenants, and market activity, including lease comps and velocity tracking
• Serve as the social media lead for the Life Science team

Benefits

• employer subsidized medical benefits including RX, dental, vision
• employer paid basic life/AD&D insurance
• short-term / long-term disability
• 401k plan, which includes an employer match
• 10 days of sick leave
• a minimum of 15-days vacation annually
• 10 paid holidays
• two personal flex days throughout the calendar year
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level