Client Service Representative Foothills Animal Clinic

Foothills Animal Clinic•El Paso, TX

17h•$14 - $16•Onsite

About The Position

Foothills Animal Clinic is seeking a Client Service Representative (CSR) to provide an exceptional experience to clients during every interaction. The CSR will perform practice administrative tasks such as record maintenance and appointment tracking, manage practice reception (visitor and telephone), maintain veterinary medical records, handle accounts, process cash, perform data entry, word processing, and mail services. The role requires applying practical knowledge of practice processes, services, basic rules and regulations, and veterinary record requirements and terminology to ensure excellent patient care and client experience.

Requirements

Open availability required
High school diploma or equivalent
Previous veterinary experience required
Strong communication and customer service skills are essential, along with the ability to multitask in a fast-paced, high-volume environment
Candidates must be comfortable handling phones, scheduling appointments, managing client concerns, and working closely with the medical team
Must be reliable, punctual, and able to remain professional and compassionate in high-stress situations
Practices OSHA safety techniques including proper PPE

Nice To Haves

Patience & Compassion: Remaining professional while still making Doctors, teammates, clients, and patients feel as comfortable as possible regardless of the situation or challenges presented. Responding quickly and calmly to crisis while maintaining a high standard of patient care.
Collaboration & Teamwork: Carefully coordinating actions with Doctors and practice team members. Providing feedback appropriately and in a timely manner. Quickly incorporating feedback to ensure positive results. Sharing ideas and being open to other’s ideas.
Communicating: Conveying instructions to clients and teammates to ensure successful patient care.
Active Listening: Following the instructions of Doctors and sometimes patient owners. Picking up the needs of Doctors and teammates based on prior experiences and feedback.
Organization Skills: Clear tracking of lab specimens, medications, patient instructions, workflow, and other job-related items while managing multiple patients and clients.
Client Satisfaction: Ensuring all activities and interactions result in the highest level of client satisfaction.

Responsibilities

Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk, reception area, waiting area, office, public bathroom(s) and exam rooms.
Processes cash, checks, charge card payments and credit account payments.
Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
Assists in the updating of client/patient files, as needed.
Prepares and sends client correspondence.
Sends reminder notices to clients for periodic notifications; conducts re-calls to clients on a timely basis from a call back list.
Performs a backup of the computer system on a regular basis, as directed.
Performs and oversees the performance of posting daily business.
Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
Answers incoming telephone calls applying proper telephone etiquette.
Presents clients with medications, instructions, new client kits and any other take home items.
Handles emergency situations with great care, patience, and following established clinic policies and procedures.
Addresses client concerns in a calm appropriate manner, ensuring every experience ends in satisfaction.