Client Service Representative at Barta Animal Hospital

Barta Animal Hospital•Independence, KS

20h•Onsite

About The Position

Dr. Barta opened Barta Animal Hospital in January 1973, growing it from a single doctor and two staff into a successful, growing mixed animal practice providing high-quality veterinary services in Southeast Kansas for pets of all sizes. The Client Service Representative (CSR) reports to the Practice Manager and is responsible for providing an exceptional client experience during every interaction. This role involves performing practice administrative tasks such as record maintenance, appointment tracking, managing practice reception (visitor and telephone), veterinary medical records, accounts maintenance, cash processing, data entry, word processing, and mail services. The CSR applies practical knowledge of practice processes and services, basic rules and regulations governing visitors and animal patient treatment, and veterinary record requirements and terminology to ensure excellent patient care and client satisfaction.

Requirements

Ability to work on weekends as required
High school diploma or equivalent
Practices OSHA safety techniques including proper PPE

Nice To Haves

Previous veterinary experience preferred
Client satisfaction references preferred

Responsibilities

Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk, reception area, waiting area, office, public bathroom(s) and exam rooms.
Processes cash, checks, charge card payments and credit account payments.
Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
Assists in the updating of client/patient files, as needed.
Prepares and sends client correspondence.
Sends reminder notices to clients for periodic notifications; conducts re-calls to clients on a timely basis from a call back list.
Performs a backup of the computer system on a regular basis, as directed.
Performs and oversees the performance of posting daily business.
Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
Answers incoming telephone calls applying proper telephone etiquette.
Presents clients with medications, instructions, new client kits and any other take home items.
Handles emergency situations with great care, patience, and following established clinic policies and procedures.
Addresses client concerns in a calm appropriate manner, ensuring every experience ends in satisfaction.