Client Outreach and Administrative Coordinator

DaMar Staffing Solutions•Indianapolis, IN

86d•$35,000 - $48,000•Onsite

About The Position

We’re a fast-paced, growing staffing agency focused on connecting great talent with great employers. Our team is passionate about people and driven by results. We’re seeking a highly organized and proactive Client Outreach & Administrative Coordinator to support our recruiting and sales teams by helping us manage outreach, research, and operations behind the scenes.

Requirements

Associate’s degree or higher in Business, Communications, or a related field
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency using CRM tools like Zoho, Salesforce, or HubSpot
Comfortable navigating LinkedIn and social media for outreach
Ability to multitask, work independently, and thrive in a fast-paced environment
A proactive, problem-solving mindset and a desire to grow with the team

Nice To Haves

1–2 years experience in administrative, customer service, or sales support roles

Responsibilities

Research and build lists of prospective client companies based on candidate skill sets and industry trends.
Assist in sending personalized outreach via email, LinkedIn, and other social media platforms.
Update and maintain CRM records (Zoho) with lead, client, and outreach activity data.
Support recruiters and sales staff with scheduling, document prep, and tracking outreach performance.
Organize and maintain digital candidate files and documentation to ensure compliance and efficiency.
Respond to incoming client inquiries and direct them to the appropriate team member.
Track and meet Key Performance Indicators (KPIs) related to outreach, accuracy, and follow-up.
Follow up with clients and candidates via phone and email to support communication and scheduling.
Answer incoming phone calls, take accurate messages, and route calls as needed.