Clerk Part-time

Laurens County Government•Laurens, SC

About The Position

The Clerk provides clerical and administrative support, including answering and directing telephone calls, greeting office visitors, and receiving and processing documents, applications, requests, and records. The role prepares and proofreads routine documents, maintains files and logs, enters and retrieves computer data, and produces reports. It may also include maintaining confidential personnel files and performing general bookkeeping duties such as processing accounts receivable or payable. The Clerk performs routine office tasks, supports department projects, responds to inquiries and complaints within the assigned area, and helps keep office equipment ready for use. The role uses standard office equipment and computer software and communicates with supervisors, coworkers, vendors, and the general public. The employee may attend training and other work-related meetings to develop job knowledge and skills.

Requirements

High school diploma or GED equivalent.
Six months to one year of experience in clerical or secretarial work, or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities.

Responsibilities

Answer telephone calls, assist callers, and forward calls to appropriate personnel; take and relay messages.
Greet and assist office visitors.
Receive and process forms, applications, requests, records, reports, and other documents.
Type, prepare, and proofread routine documents, making appropriate spelling, grammar, and formatting changes.
Assist in maintaining department files, lists, and logs.
Enter and retrieve computer data, check data for accuracy, and generate requested reports.
Attend meetings and record, transcribe, and distribute meeting minutes within appropriate timeframes.
May maintain personnel files while ensuring accuracy and confidentiality.
May perform assigned bookkeeping duties, including processing accounts receivable and/or payable.
Assist with special projects and perform specialized duties for the assigned department.
Perform routine clerical tasks, including copying, filing, retrieving files, sending and receiving faxes and emails, assembling and collating documents, processing mail, and maintaining lists and logs.
Prepare office equipment for daily use, maintain equipment supplies, and monitor maintenance needs.
Receive and respond to inquiries, requests for assistance, and complaints within areas of responsibility.
Compile information and prepare or process records, forms, reports, fliers, notices, memos, and correspondence.
Refer to meeting minutes, directories, policy and procedure manuals, laws and regulations, and other reference materials.
Operate office equipment and use office tools, materials, and computer software for word and data processing.
Communicate with the supervisor, coworkers, vendors, and the general public.
Attend training, meetings, seminars, and/or workshops to enhance job knowledge and skills.