Clerk

Prudent Engineering•Syracuse, NY

10d•Onsite

About The Position

Prudent Engineering, LLP is seeking a Construction Inspection Quality Control Clerk (CIQC) to join its team at the main office in Syracuse, New York. The role provides administrative and records support to the Construction Inspection Quality Control team on NYSDOT Design-Build projects. The clerk maintains accurate project documentation, supports data entry and filing in accordance with NYSDOT Manual of Uniform Record Keeping (MURK) requirements, tracks materials and correspondence, and assists field and office staff in keeping quality control, inspection, and contract administration records complete, timely, and audit-ready. The position is primarily office-based within a project field office, with occasional site visits. It is deadline-driven and requires accuracy and adaptability to changing project demands. The role involves prolonged sitting and computer work, occasional lifting of files or boxes weighing up to 25–30 pounds, and navigating a construction field-office environment. The employee may need to adapt to project schedules, including occasional overtime or adjusted hours. Prudent Engineering provides engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Its project portfolio includes bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Requirements

High school diploma or equivalent.
Proficiency with Microsoft Word, Excel, and Outlook.
Basic data-entry accuracy.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced project environment.
Ability to follow written procedures and maintain accurate records.
A valid driver’s license and reliable transportation may be required.
Ability to work in a field-office setting and adapt to project schedules, including possible occasional overtime or adjusted hours.
Ability to perform prolonged sitting and computer work, occasionally lift files or boxes weighing up to 25–30 pounds, and navigate a construction field-office environment.

Nice To Haves

1–2 years of clerical, administrative, or office experience; construction, engineering, or public-works experience is a plus.
Prior experience supporting NYSDOT, Thruway, or similar transportation construction inspection projects.
Familiarity with MURK forms, SiteManager, ProjectWise, or comparable construction management software.
Experience handling material certifications, daily reports, or contract documentation.
An associate degree or coursework in business administration, construction technology, or a related field.

Responsibilities

Establish and maintain organized electronic and hard-copy project files in accordance with NYSDOT MURK, ProjectWise or equivalent, and company document-control procedures.
Enter daily inspection reports, material certifications, test results, quantities, and other CIQC records accurately into AWP, ProCore, ProjectWise, or other required systems.
Track, log, and file correspondence, RFIs, submittals, change-order documentation, force-account records, and material acceptance documentation.
Assist with preparing and distributing meeting minutes, progress reports, and routine administrative correspondence.
Support quantity tracking and progress-estimate preparation by compiling inspector data and verifying basic calculations under supervision.
Maintain logs for material certifications, sample tracking, non-conformance reports, and corrective-action documentation.
Coordinate with field inspectors, the Office Engineer, the Resident Engineer, and materials testing staff to ensure required records are submitted promptly and completely.
Perform general clerical duties, including photocopying, scanning, filing, mail handling, and coordinating office supplies for the project field office.
Assist with project close-out documentation and assembly of the final records package.
Maintain confidentiality and communicate professionally with contractors, NYSDOT staff, and internal team members.
Perform other related administrative duties as assigned to support CIQC and construction inspection.