Clerk/Receptionist

Crest Industries•Convent, LA

17h•Onsite

About The Position

Come join our team at Millennium Galvanizing! Millennium Galvanizing is a proud member of the American Galvanizing Association. We operate with a lead free kettle using special High Grade Zinc that is supported by the most technologically advanced equipment in our industry. Millennium Galvanizing can also perform painting, metalizing and paint over bare blasted steel as well as paint over galvanized steel for sensitive areas of installation that require an aesthetically pleasing coating application. CORE COMPETENCIES: * Implementing Vision and Values: Keeps the organization’s vision and values at the forefront of the associate decision making and action. * Customer Focus: Proactively works to determine the needs of the internal / external customers and provide solutions; actively focuses on providing high quality service to internal / external customers while addressing the organization’s mission / vision / goals / policies; maintains clear communication regarding mutual expectation. * Contributing to Team Success: Works cooperatively with others; is agreeable and team oriented; demonstrates a willingness to put aside personal differences for the benefit of the group as a whole. * Work Ethic: Maintains and promotes social, ethical, and organizational norms in conducting internal and external business activities. * Continuous and Applied Learning: Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; uses newly gained knowledge and skills on the job and leaning through their application; comprehends new job-related information in a timely manner and correctly recalls and applies that information. * Productivity Orientation: Takes appropriate actions to satisfy work quotas (e.g., production, assignments, projects, etc.) * Industry Practice Knowledge: H aving achieved a satisfactory level of specialized professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise. Attaining job-related certifications as required. * Developing Trust: Interacts with others in a way that gives them confidence in one’s intentions and those of the organization. Demonstrates honesty; keeps commitments; behaves in a consistent manner; treats people with dignity, respect and fairness. * Personal Organization and Time Management: Plans ahead, identifies priorities and structures one’s own time effectively and efficiently to achieve goals and fulfill responsibilities. * Job and Functional Area Knowledge: The ability to demonstrate expertise related to the company's products and services as well as to other crucial aspects of the business, having the ability to operate business equipment at the required speed, accuracy and within safety specifications and guidelines. * Listening: Demonstrates attention to and conveys understanding of the comments or questions of others. * Communication Skills, oral: Speaks effectively one-to-one and in groups and makes effective presentations. * Communications, written: Writes clearly and effectively using appropriate style, format, grammar and tone in informal and formal communications. * Managing Detail: Is thorough in accomplishing a task with concern for all the areas involved, no matter how small; understands impact of details as they relate to key areas of business and operations, such as safety, quality, productivity, project management, information gathering, analysis and reporting, etc. * Accountability: Demonstrates and communicates a high level of ownership and commitment to achieve results individually and collaboratively. * Human Relations Skills: Shows an awareness of and consideration for the opinions and feelings of others; develops and maintains smooth cooperative working relationships with peers, subordinates, and superiors. * Ability to Learn and Apply Information: Comprehends new job-related information in a timely manner and correctly recalls and applies that information; objectively evaluates mistakes and uses mistakes as learning opportunities to improve performance. * Personal Flexibility: Is willing to change and adapt to situations that might not be encountered normally; readily revises schedules; is willing to cease one activity to begin another and accepts changes in work conditions without losing effectiveness; maintains self-control and patience in stressful and crisis situations. * Initiative: Demonstrates self-motivation to make decisions and take action ( within assigned boundaries ) without having to be prompted or directed to do so. * Self-Development: Knows own capabilities, seeks out feedback and responds positively to improve performance. EXPECTATIONS: * Performs quality work within deadlines with or without direct supervision. * Interacts professionally with other employees and customers. * Works effectively as a team contributor on all assignments. * Works independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. * Communicates regularly with supervisor about Department issues. * Verify entries by comparing system reports to balances. * Ability to process and follow-up on rush items. * Maintains production payroll, timekeeping, & related functions. * Forwards information by receiving and distributing communications. * Collects and mails correspondence, copies information. * Enhances organization reputation by accepting ownership for accomplishing requests. * Serves customers by acting as a receptionist. * Operates office machines, such as copiers, scanners, fax machines, and personal computers. * Answers telephones, directs calls, and takes messages. * Maintains and updates filing and mailings. * Communicates with customers, employees, and other individuals to answer questions, and disseminate or explain information. * Review files, records, and other documents to obtain information to respond to requests. * Maintains office services by organizing office operations and procedures; timekeeping; controlling correspondence. * Orders general office and cleaning supplies. * Review and Confirm orders related to plant supply orders and office supplies, cleaning supplies etc. * Special projects as requested. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Switch-board operation and reception * Data Entry includes but not limited to shipments and time-card entry and/or verifications. * Special projects as assigned. ADDITIONAL DUTIES: As assigned by the Business Operations Manager.

Requirements

High School Diploma, Associate in Accounting preferred
Experience using Microsoft Word, Access, and Outlook and Excel
Proficiency Payroll timekeeping a plus
Customer Service Skills for face-to-face interactions; will greet front door customers.
Ability to prioritize and to multi-task in a fast-paced environment.
Ability to handle confidential information in a discreet, professional manner.
Eye for detail, accuracy is imperative.
Excellent oral and written communication skills.
Excellent organizational, analytical, and balancing skills.
High proficiency with, keyboard typing, 10-key pad and numeracy skills.
Regular, reliable attendance is required.

Responsibilities

Switch-board operation and reception
Data Entry includes but not limited to shipments and time-card entry and/or verifications.
Special projects as assigned.
Performs quality work within deadlines with or without direct supervision.
Interacts professionally with other employees and customers.
Works effectively as a team contributor on all assignments.
Works independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Communicates regularly with supervisor about Department issues.
Verify entries by comparing system reports to balances.
Ability to process and follow-up on rush items.
Maintains production payroll, timekeeping, & related functions.
Forwards information by receiving and distributing communications.
Collects and mails correspondence, copies information.
Enhances organization reputation by accepting ownership for accomplishing requests.
Serves customers by acting as a receptionist.
Operates office machines, such as copiers, scanners, fax machines, and personal computers.
Answers telephones, directs calls, and takes messages.
Maintains and updates filing and mailings.
Communicates with customers, employees, and other individuals to answer questions, and disseminate or explain information.
Review files, records, and other documents to obtain information to respond to requests.
Maintains office services by organizing office operations and procedures; timekeeping; controlling correspondence.
Orders general office and cleaning supplies.
Review and Confirm orders related to plant supply orders and office supplies, cleaning supplies etc.
Special projects as requested.