Clerk - Office - School

Bethel School District 403•Spanaway, WA

3d•Onsite

About The Position

The Clerk - Office - School provides office and clerical support to an assigned program. The position may include receptionist duties; composing and typing correspondence and reports; tracking records, budgets, and finances; providing customer service; operating a computer and office software; maintaining knowledge of program rules and regulations, including state reporting requirements; producing custom reports; and performing other office support functions. The role is assigned to Graham-Kapowsin High and is scheduled for 7.0 hours per day for 180 days per year, at $24.11 per hour under PSE Salary Schedule Level 4. The position reports to an assigned administrator and may receive direction from multiple program personnel. It requires adapting to shifting priorities, redirecting work frequently, and maintaining concentration and attention to detail. The employee may occasionally deal with distraught or difficult individuals. Work involves prolonged computer-screen exposure and sitting; some positions may require travel to school sites. Minimum qualifications include education, training, skills, and experience needed for the assignment, including two years of training in secretarial procedures involving detailed recordkeeping and customer service. Advanced training in business or secretarial procedures may substitute for up to one year of required experience on a month-for-month basis. The district may accept other appropriate alternatives. Fingerprinting and a background check are required. The employee must complete training in and adhere to the district infection control plan. Some positions may require a valid Washington State driver's license and a good driving record for travel between school sites.

Requirements

Two years of training in secretarial procedures involving detailed recordkeeping and customer service, or an allowable substitution of up to one year of experience with advanced business or secretarial training.
Ability to communicate effectively orally and in writing.
Effective customer service and public-relations skills.
Knowledge of office procedures, the VAX system, data interpretation, bookkeeping, and accounting procedures.
Ability to maintain budget spreadsheets.
High-level keyboarding and data-entry skills.
Skill in operating a variety of office machines and ability to operate a computer and learn specific software, including database and spreadsheet applications.
Correct grammar, spelling, and English usage.
Ability to perform arithmetic calculations and compose and format correspondence, reports, graphs, and charts.
Ability to set up and maintain accurate files and records, organize work, and set priorities.
Ability to maintain confidentiality and establish effective working relationships with a diverse group of people.
Fingerprinting and a background check to determine there have been no convictions involving physical molestation, abuse, injury, or neglect of a minor.
Complete training in and adhere to the district infection control plan.
Some positions may require a valid Washington State driver's license and a good driving record for travel between school sites.

Responsibilities

Maintain program records, conduct research, track records for compliance or completion, ensure record accuracy, enter data, produce requested reports, and monitor grant funds.
Coordinate and maintain assessment materials, records, schedules, and results, and communicate information as appropriate to the assigned program or department.
Prepare, proofread, and distribute newsletters, routine forms, memoranda, and correspondence.
Answer telephones, greet visitors, provide program information and advice, respond to requests, route callers, take messages, and maintain communication among teachers, staff, supervisors, parents, and the community.
Use tact and confidentiality when handling sensitive matters and provide positive, service-oriented interactions.
Review and balance budgets using monthly financial reports, including encumbered expenses; monitor receivables; and correct coding errors and postings.
Maintain inventory and related records.
Operate computers and software, including word processing, spreadsheet, database, desktop publishing, and mainframe applications; produce routine and custom reports.
Maintain current knowledge of program rules, regulations, laws, and procedures, and process materials for program compliance.
Track projects and deadlines, coordinate with others to meet deadlines, and report monthly enrollment counts for categorical programs.
Provide clerical and office support, including typing and composing correspondence and reports, maintaining calendars and files, arranging travel and conferences, taking meeting minutes, and preparing agendas.
Receive, open, date-stamp, route, and potentially screen incoming mail and act on appropriate items.
Model appropriate and cooperative behavior and protect confidential information in accordance with district ethical guidelines.
Provide backup and peak-load assistance as requested; may work with auditors or compliance personnel, purchase refreshments and track expenses, and serve on district committees or work teams.
Perform related duties consistent with the scope and intent of the position.