Clerk of Court 4 (41-1046) Ketchikan

State of Alaska•Ketchikan, AK

10d•Onsite

About The Position

This position provides leadership, technical support, and oversight of Ketchikan Court clerk operations, including case processing, case flow management, court records, financial activities, jury administration, and customer service. The role ensures compliance with Alaska Court System rules and First District policies while supervising and supporting clerical staff to maintain accuracy, efficiency, and high-quality service. The Clerk of Court 4 monitors court performance, implements process improvements, reviews policies and procedures, serves as Probate Registrar, and collaborates with judges, court administration, and statewide partners on initiatives that promote effective administration of justice. Additionally, the position involves managing court technology and data systems, overseeing facility operations, and developing the annual court budget. The incumbent serves "at-will" to the hiring authority.

Requirements

A high school diploma or General Educational Development (GED) certificate AND four years of administrative level work experience, of which two years must be at the level equivalent to a Clerk of Court 3 or Court Supervisor 4 with the Alaska Court System or similar work experience with another employer.
OR A bachelor's degree from an accredited college in business administration, public administration, criminal justice, or a closely related field AND two years of administrative level work experience.
The required work experience is met by service such as a Clerk of Court 3 or Court Supervisor 4 with the Alaska Court System or similar work experience with another employer.
Recent supervisory experience which includes assigning and delegating work, setting priorities, and mentoring staff.
Project management experience.
Experience prioritizing objectives and working efficiently throughout interruptions.
Experience working with high-priority, confidential, or sensitive information.
Ability and demonstrated experience in successfully training staff.
Strong oral and written communication skills.
Experience researching and analyzing federal and state laws, regulations, and/or court cases.
Advanced competency in MS Office software.
Must attach a letter of interest, completed per the instructions.
Must attach a list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
Applicants must certify that they have a legal right to accept employment in the United States.
Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position.

Nice To Haves

Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.

Responsibilities

Provides leadership, technical support, and oversight of Ketchikan Court clerk operations, including case processing, case flow management, court records, financial activities, jury administration, and customer service.
Ensures compliance with Alaska Court System rules and First District policies while supervising and supporting clerical staff to maintain accuracy, efficiency, and high-quality service.
Monitors court performance, implements process improvements, reviews policies and procedures, serves as Probate Registrar, and collaborates with judges, court administration, and statewide partners on initiatives that promote effective administration of justice.
Supervises a clerical staff of nine by managing work assignments, position descriptions, recruitment, hiring, training, performance evaluations, employee development, and disciplinary actions.
Ensures compliance with administrative and personnel policies, including timekeeping, leave administration, and Family and Medical Leave requirements.
Provides training for new and existing employees, maintains comprehensive knowledge of court operations to provide operational support and staff coverage, leads staff meetings to promote communication and professional development, and addresses employee concerns by responding to complaints, conducting investigations, and administering grievance procedures.
Manages court technology and data systems by troubleshooting issues, maintaining accurate records, ensuring data integrity, and coordinating with information systems staff on computer-related matters.
Oversees facility operations by coordinating maintenance and repairs, monitoring improvement projects, responding to facility use requests, and recommending enhancements to ensure safe and efficient court operations.
Develops and prioritizes the annual court budget and evaluates requests for supplies, equipment, and personnel to support operational needs and effective resource management.
Attends to other matters as assigned by the Area Court Administrator (ACA), Presiding Judge, or other judges, which may include personnel matters, special projects, research, and various requests for information and assistance.