Clerk II - Declarations and Exemptions

Madison County Government • Edwardsville, IL

12d

About The Position

The Clerk II completes documentation related to real estate property transfers and exemptions throughout Madison County and assists taxpayers with questions or problems. The position processes property transfer records, prepares and distributes declaration sheets, and handles applications and records for property tax exemptions. It also includes telephone and front-counter customer service duties and other reasonably related tasks as assigned.

Requirements

• High school diploma or equivalent.
• Zero to six months of related experience.
• Ability to sit for extended periods and walk or move up to 200 feet from the primary desk.
• Ability to occasionally stand, stoop, kneel, or crouch.
• Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Close vision and distance vision.

Responsibilities

• Complete transfer of property cards for parcels located within the County, transfer pertinent information such as ownership names and sale prices, make copies for files, and submit a copy to the data entry operator.
• Complete and copy Declaration Sheets and send copies to the State of Illinois, County Treasurer's office, and local Township Assessor's offices.
• Process Homestead Improvement Exemptions, General Homestead Exemptions, and/or state and local exempt properties; prepare applications, determine eligibility, and ensure correct information is entered into the system.
• Maintain accurate records of individuals and properties entitled to exemptions.
• Perform telephone and front-counter duties, receive and refer customer inquiries and requests, check and verify discrepancies, obtain and provide information, and implement appropriate corrective procedures.
• Perform other duties as required or assigned that are reasonably within the scope of the position.

Benefits

• Competitive wages on a step plan, with guaranteed increases based on years of service.
• Health insurance benefits including medical and prescription coverage, HSA and FSA, dental, and vision.
• Retirement contributions through the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday that includes a one-hour paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life insurance and supplemental accident and critical illness coverage.
• Vacation, sick, and personal days that begin accruing on day one.
• May be eligible for Public Service Student Loan Forgiveness (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED