Clerk II (Office Support Specialist)

Winona County•Winona, MN

23h•$25 - $33•Onsite

About The Position

This position is located at the Law Enforcement Center in the Winona County Sheriff's Office. The successful applicant is responsible for providing essential support functions to the Sheriff's Office and is one of the first points of contact for visitors to the Winona County Law Enforcement Center. This position includes a variety of clerical and customer service duties including, but not limited to, accurately processing and reviewing gun permits, conducting annual reviews on Permits to Carry, answering non-emergency phone calls, and preparing reports for the Finance Department.

Requirements

Considerable knowledge of modern office procedures, practices, and equipment.
Knowledge and accuracy of arithmetic computations.
Ability to establish and/or maintain effective filing system.
Ability to compile data and prepare reports from such data.
Ability to compose correspondence requiring the application of a knowledge of methods, procedures, policies and other information.
Ability to make decisions in accordance with laws and departmental policies and procedures.
Arithmetic skills with no errors using addition, subtraction, multiplication, and division.
Accuracy in making routine bookkeeping entries, in filling out business forms and spelling, punctuation, and grammar, both orally and written.
Ability to make accurate comparisons of verbal and numerical data.
Ability to work with various groups, including volunteer groups, to help organize, assist, and advise on work-related issues.
Knowledge of the legal and technical forms and terminology of the area of specialization.
Skilled in the use of office equipment required in the area of specialization.
Knowledge of Microsoft Word and Excel computer programs.
Knowledge and accuracy in the use of the English language and grammatical structure.
Ability to schedule and interrupt work in order to meet deadlines or coordinate with other schedules.
Ability to type from plain copy accurately.
Ability to deal effectively with and communicate informatively with the public.
Any combination of related education and/or experience equivalent to graduation from high school and three years of increasingly responsible general clerical experience.

Nice To Haves

May be required to pass a personal background investigation.

Responsibilities

Types straight copy from rough drafts or correct forms.
Prepares materials for duplication.
Makes tables, graphs, charts or diagrams, based on data supplied.
Classifies informational material correspondence, special forms, records, orders, and other items following method designed by department.
Sets up files and/or codes, indexes, tabs, or otherwise prepares classified material for filing or identification using department system.
Maintains systematic filing system.
Composes correspondence requiring specific knowledge of methods, procedures, policies, or other information.
Checks standard forms and/or correspondence for inaccuracies of spelling, punctuation, grammar, spacing, or general appearance.
Makes simple or routine entries in record books or standard forms by longhand or computer.
Makes ordinary calculations requiring more than one step, with or without using a machine.
Makes out various routine forms such as checks, receipts, invoices, for letter addresses, or other items, according to designated procedures by longhand or use of computer.
May prepare vouchers.
Draws up contracts, specifications, or other forms requiring specific knowledge of methods, procedures, policies, or other information.
Reads incoming correspondence to determine destination.
Anticipates need of supported officials and gathers records, letters or other specific information that might be wanted.
Arranges for appointments and meetings by consulting a list, time schedule, or other record, or by contacting, directly or indirectly, the persons concerned.
Makes arrangements for reservations, purchase of tickets, or other similar matters.
Answers fairly complex to quite complex questions and gives requested directions, or information, personally or by telephone.
Explains details of services, methods or policies and refers applicants, clients or other individuals to appropriate personnel.
Obtains necessary or desired information, authorizations, approvals, signatures, or other data from customers, supervisors, or other individuals.
Assists individuals in completing necessary forms.
Helps train new clerical staff.
May be asked to research, analyze information and communicate findings.
May work with cash or checks and receipts.
Any other duties as assigned.