Clerk, Document Control
About The Position
Performs assigned document control functions on a routine basis or as needed, typically in one assigned area while serving as backup to other areas. Responsibilities include preparing documents for imaging, sorting and organizing records, notifying scanner operators of special handling instructions, boxing and storing documents, moving items through workflow, scanning and indexing documents, and entering data into computer-based systems. The position also retrieves stored documents, submits reports on scanned or tracked items, performs routine equipment maintenance, and keeps the work area clean and organized. This is a full-time, onsite role at 2300 Springdale Drive, Camden, South Carolina. The schedule is Monday through Friday, 40 hours per week, with an eight-hour shift scheduled during normal business hours of 7:00 a.m. to 5:00 p.m. Occasional overtime may be necessary, and travel between buildings may be required. The role is with Palmetto GBA, a subsidiary company of BlueCross BlueShield of South Carolina. Because the company has federal government contracts subject to the Service Contract Act, employees cannot opt out of health benefits. Supplemental pay is provided until enrollment in health benefits, which occurs 28 days after the hire date. Employees become eligible to participate in the benefits package on the first of the month following 28 days of employment.
Requirements
- High school diploma or equivalent.
- Good communication and organizational skills.
- Ability to use standard office equipment.
Nice To Haves
- Experience in a Medicare environment.
- Data entry or keying experience.
Responsibilities
- Handle receipt and manual preparation of documents in a timely manner.
- Prepare documents for imaging, sort them into individualized standard pages, insert separator sheets, and ensure pages are ready for imaging.
- Mark folders with Julian dates and special-handling instructions for scanner operators.
- Prepare cover sheets and place documents in folders.
- Box daily mail and/or documents for storage and log boxed documents on transmittal sheets for shipment to an offsite storage facility.
- Assist coworkers with transporting large documents to designated areas.
- Scan documents within timeliness standards and ensure scan logs and related paperwork are accurate and complete.
- Enter data into applicable computer-based systems to establish records and ensure accuracy of entered data.
- Retrieve stored documents upon request.
- Submit reports regarding items scanned or tracked.
- Assist with other projects as needed.
- Perform routine maintenance on equipment.
- Maintain a clean and well-organized work area.
- Serve as backup to other Document Control areas as needed.
Benefits
- Subsidized health plans
- Dental coverage
- Vision coverage
- 401(k) retirement savings plan with company match
- Life insurance
- Paid time off (PTO)
- On-site cafeterias and fitness centers in major locations
- Education assistance
- Service recognition
- National discounts to movies, theaters, zoos, theme parks, and more
- Supplemental pay until enrollment in health benefits 28 days after hire date, as applicable under the Service Contract Act
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
