Clerical Assistant (General Office Secretary)
About The Position
Memphis-Shelby County Schools is seeking a Clerical Assistant (General Office Secretary) to support an organization or department by providing secretarial and clerical services at school locations. The position assists management with administrative tasks, including tracking and compiling information of interest. The district describes its broader mission as transforming education for more than 110,000 students and families in the Memphis-Shelby County area, and seeks people who are courageous, solutions-oriented, and focused on improving outcomes for students and families.
Requirements
- High school diploma or GED.
- At least 2 years of experience in a relevant area, with education and experience totaling at least 2 years.
Responsibilities
- Provide general clerical and secretarial support for programs and projects.
- Prepare reports detailing administrative information handled by the position, prepare basic correspondence, order supplies, and cover telephones for the school location.
- Identify issues or problems and seek assistance from higher-level personnel or management.
- Prepare and maintain reports, records, correspondence, and files related to assigned services, activities, and operations; conduct research and compile reports as needed.
- Schedule meetings and appointments, compile data for reports, and make staff travel and accommodation arrangements.
- Compose, prepare, type, copy, file, process, mail, and transmit routine documents, including forms, correspondence, memos, presentation materials, and reports.
- Maintain efficient record-keeping systems.
- May assist with assigned budgets, monitor expenditures, process invoices and payroll, reconcile accounts, and prepare related financial records and reports.
- Answer telephone calls, provide accurate information or forward calls, take messages, and greet and assist office visitors.
- Receive and respond to basic inquiries, routine assistance requests, and concerns from District departments, schools, agencies, organizations, professionals, and the public.
- May perform specialized duties specific to the assigned department.
- Attend staff, committee, and District meetings as required.
- Attend training, meetings, seminars, and workshops to enhance job knowledge and skills.
- Perform other related duties as assigned or directed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
