Clerical Assistant III - CAS

City of Corvallis•City of Corvallis, OR

21h

About The Position

Provide administrative support and office duties including but not limited to customer service, reception, word processing, document scanning, accounts receivable, purchasing, data entry, mail/materials distribution, filing, scheduling meetings, proofing/editing, copying and faxing documents. Process registrations and collect fees. These functions will vary depending on Division/Department requirements and may include other related duties. This is a casual, non-represented, part-time position with flexible hours, approximately 15-30 hours per week, running from June to August, Monday - Friday between 8 am - 5 pm.

Requirements

High school diploma or equivalent required.
One year related experience or education in office/business procedures or related area; or combination of education and experience providing the knowledge, skills and abilities necessary to perform the essential functions of the position.
Working knowledge basic office procedures and techniques.
Working knowledge of business English, spelling, punctuation, grammar, and basic math.
Working knowledge of cash register operation and cashier practices that include register balancing may be required for some assignments.
Good interpersonal, customer service, and communication skills.
Ability to learn department specific hardware and software necessary to perform the essential functions of the position.
Ability to type by touch.
Ability to get along well with coworkers and the public and maintain effective working relationships.
Requires an understanding of standardized rules, regulations and instructions; and requires the ability to make routine decisions regarding assessment of immediate situations, available options, and selection of appropriate methods and procedures.
Ability to prioritize duties around set time constraints and perform routine duties independently.

Nice To Haves

Possess or have the ability to obtain and maintain a valid Oregon driver’s license and driving record that meets City of Corvallis standards (depending on work assignment).
CPR/AED for the Professional Rescuer / Healthcare Provider and Standard First Aid required within 6 months of hire if assigned to the Aquatic Center.
Demonstrable commitment to sustainability.
Demonstrable commitment to promoting and enhancing equity, diversity and inclusion.

Responsibilities

Performs the functions of the Clerical Assistant II.
Reviews, proof reads and edits documents.
Assembles project notebooks and packets, prepares meeting materials for department staff.
Assists with auditing data in spreadsheets, databases and other programs.
Performs other administrative support duties as assigned.
Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions.
Builds confidence in the City through own actions.
May operate and drive a motor vehicle safely and legally depending on work assignment.
Conforms with all safety rules and performs work in a safe manner.
Delivers excellent customer service to diverse audiences.
Maintains effective work relationships.
Adheres with all City and Department policies.
Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.