Clerical Assistant

Santa Fe County•Santa Fe, NM

2d•Onsite

About The Position

Processes and files records and forms using applied judgment in work performed. Greets, assists, and provides information for customers and staff.

Basic knowledge of office procedures.
Basic knowledge of filing systems.
Basic knowledge of English usage.
Basic knowledge of basic math.
Ability to learn and adhere to department procedures and policy.
Ability to understand and follow verbal and written instructions.
Ability to extract information from files.
Ability to operate basic office machines.
Ability to maintain confidentiality.
Basic skill in operating various word-processing, spreadsheet, database and other software programs in a Windows environment or ability to learn such skills.
Skilled in providing effective customer service.
High school diploma or equivalent.
Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening.
Selected candidate must submit to and pass a county paid criminal background screening.
Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.

Sorts, arranges and files a wide variety of materials in alphabetical, numerical, or chronological sequence.
Searches for requested information, and relays it to appropriate individual.
Photocopies documents and assembles in proper order.
Composes routine correspondence.
Ensures that card, correspondence, and record files are current.
Makes simple arithmetical computations.
Answers telephone and conveys messages.
Checks voicemail and routes appropriately.
Runs errands.
Greets and assists customers.
Stamps, sorts and distributes mail.
Addresses envelopes or packages.
Stuff envelopes by hand or with an envelope stuffing machine.
Inputs a variety of data into computer system.
Scans documents, photos, or microfiche, ensuring documents or photos are clear.