Clerical Assistant 2

Commonwealth of Pennsylvania • Fulton County, PA

7d • Onsite

About The Position

The Clerical Assistant 2 with the Pennsylvania Department of Conservation and Natural Resources supports office operations, assists staff, and helps members of the public. The role includes administrative work in a supportive environment and requires attention to accuracy and service. Duties include reviewing timesheets, calculating overtime, maintaining work schedules, and entering time in SAP; responding to callers, visitors, and email inquiries; maintaining records and databases; assisting with dispatch and recording fire and weather information; processing permits and sales through the Aspira system; and performing general office tasks.

This is a full-time position working 37.5 hours per week, Monday through Friday, from 8:00 a.m. to 4:00 p.m., with a 30-minute lunch. The position is onsite, with no telework option. Occasional travel is required for relevant meetings, workshops, or training. Overtime may be required in emergency situations such as wildfire suppression and search and rescue.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or graduation from high school; or an equivalent combination of experience and training.
• Must meet the Pennsylvania residency requirement.
• Must be able to perform the essential job functions.

Responsibilities

• Review timesheets, calculate overtime, maintain work schedules, and enter time in SAP.
• Assist callers, visitors, and email inquiries by providing information or directing them to the appropriate staff member.
• Maintain files, the Hazardous Substance database, the automotive database, and the conference room reservation system.
• Assist with dispatcher duties and record fire and weather information.
• Issue and enter camping, fuelwood, and stone permits, along with other sale items, through the Aspira system.
• Prepare mail, type correspondence, open IT tickets, and maintain office supplies and publications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED