Clerical Assistant 2 (Admin) - SCI Muncy
About The Position
The Clerical Assistant 2 supports daily office operations at the State Correctional Institution at Muncy by carrying out a range of clerical tasks and ensuring information is properly prepared, shared, and organized. The position contributes to efficient facility operations through document preparation and distribution, meeting support, mail and phone handling, data management, and supply ordering. This is a full-time position scheduled for 37.5 hours per week, Monday through Friday, from 8:00 AM to 4:00 PM, with a 30-minute lunch. The position is onsite and does not offer telework. Successful completion of basic training in Elizabethtown, Pennsylvania, is required. Candidates must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
Requirements
- At least six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration), high school graduation, or an equivalent combination of experience and training.
- Ability to efficiently use and navigate a personal computer.
- Two or more years of experience with Microsoft systems, including Word, Excel, and Outlook, and other software packages for creating and maintaining spreadsheets, calendars, documents, and rosters.
- Ability to work with office equipment such as scanners, printers, fax machines, computers, tablets, telephones, and personal communication devices.
- Previous experience working in an office setting as a clerk and/or personal assistant.
- Successful completion of basic training in Elizabethtown, Pennsylvania.
- Ability to perform essential job functions.
- Pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
Responsibilities
- Prepare, type, copy, scan, and distribute letters, memoranda, meeting minutes, and other documents.
- Attend meetings and record minutes for distribution.
- Receive, sort, and distribute incoming mail, and respond to emails.
- Answer phone calls, direct callers, take messages, and provide information according to policy.
- Enter and maintain information in DOC applications, including APR, DOCNet, and Mainframe.
- Order office supplies for the assigned work area as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
