Clerical Assistant 2 (Scheduler) - Ebensburg Center (2nd & 3rd Shift) (Multiple Vacancies)

Commonwealth of Pennsylvania•Cambria County, PA

5d•Onsite

About The Position

The Clerical Assistant 2 (Scheduler) supports the Centralized Scheduling Office by coordinating staffing coverage for a residential living area that operates around the clock. The position involves scheduling, recordkeeping, communication, and coordination to help maintain appropriate staffing levels across all shifts so residents receive needed support. The scheduler coordinates schedules for state and contracted staff, maintains scheduling and attendance records, handles staffing changes and coverage needs, administers leave-related processes, and provides office support. The role also schedules training, coordinates vehicle reservations, and updates forms and spreadsheets to support efficient office operations. This is full-time employment at the Ebensburg Center. Work is on second shift (3:00 PM–11:00 PM) or third shift (10:30 PM–6:30 AM), with a 30-minute unpaid lunch. Rotating schedules and break days will be discussed during the interview, and hours may change based on operational needs. Travel and overtime may be required as needed. Telework is not available.

Requirements

Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or graduation from high school; or an equivalent combination of experience and training.
Meet the Pennsylvania residency requirement.
Be able to perform the essential job functions.
A conditional offer requires a medical examination.
A conditional offer requires submission and approval of satisfactory criminal history reports, including Pennsylvania State Police and FBI clearances.

Responsibilities

Coordinate schedules for state and contracted staff across all shifts, including weekends, holidays, overtime, and training activities.
Maintain schedules, spreadsheets, reports, logs, attendance records, and overtime documentation.
Communicate schedule changes, review staffing needs, and arrange overtime or staff reassignments to maintain required coverage levels.
Manage vacation selection processes, track leave usage, and maintain related documentation in accordance with established agreements and procedures.
Answer scheduling phone lines, record call-offs and late arrivals, send staffing notifications, and provide administrative support for daily operations.
Schedule staff for training sessions, coordinate vehicle reservations, and update forms and spreadsheets to improve office efficiency.