Classroom Facilities Coordinator – University Registrar’s Office – Division of Enrollment Management

Carnegie Mellon University•Pittsburgh, PA

2d•Onsite

About The Position

The University Registrar’s Office scheduling team is seeking a Classroom Facilities Coordinator to support classroom and computer lab readiness. The position inspects more than 100 general classrooms and computer labs, identifies needed repairs, counts student seats, checks instructor furniture and board supplies, coordinates furniture replacement with the warehouse, and maintains classroom inventory. Inspections take place throughout the semester, especially during semester breaks and before semesters begin, to help ensure classrooms are functionally equipped for classes. This is a part-time, fixed-term, in-person, on-campus staff position in Pittsburgh, Pennsylvania, expected to continue through July 2028. The role requires successful completion of a pre-employment background check. Applicants must already be legally authorized to work in the United States; Carnegie Mellon University will not sponsor an employment visa for this opportunity. The university notes it is not a qualifying employer for the STEM OPT benefit, though 12-month OPT may be used to work at Carnegie Mellon. Benefits-eligible employees may receive medical, prescription, dental, and vision insurance; retirement savings with employer contributions; tuition benefits; paid time off and observed holidays; life and accidental death and disability insurance; a free Pittsburgh Regional Transit bus pass; access to a Family Concierge Team for childcare navigation; and fitness center access. The university also describes its benefits as including additional perks.

Requirements

High school diploma or GED required.
Successful completion of a pre-employment background check.
Must be currently legally authorized to work in the United States; visa sponsorship is not available.
Ability and willingness to quickly learn and adapt to technologies, business processes, and procedures.
Commitment to excellent customer service for students, faculty, staff, and other constituents.
Ability to deliver high-quality, accurate, and timely results.
Strong reasoning, analytical, and communication skills.
Ability to organize furniture moving.

Nice To Haves

Bachelor’s degree preferred.
1–3 years of experience providing facilities, custodial, or warehouse support preferred, ideally in a comparable college or university setting.
Comparable knowledge demonstrated through a combination of education and relevant experience may be considered.

Responsibilities

Inspect classrooms for student seat counts, needed repairs, furniture replacement, and classroom inventory.
Schedule and perform furniture sweeps in all classrooms and labs before fall and spring semesters to ensure appropriate seat counts and replacement of broken furniture.
Submit maintenance work orders to Facilities Management Services, computing services, custodial services, or the furniture vendor.
Report major repairs to the supervisor and follow up on completed work orders.
Maintain furniture, photograph and warehouse inventory, and reports.
Post classroom-related posters and signs and photograph classrooms or furniture for inventory.
Check that instructor furniture is operable and that board supplies are adequate.
Coordinate furniture replacement with the warehouse.