Classroom Facilities Coordinator – University Registrar’s Office – Division of Enrollment Management

Carnegie Mellon University•Pittsburgh, PA

9d•Onsite

About The Position

The University Registrar’s Office scheduling team is seeking a Classroom Facilities Coordinator to inspect more than 100 general classrooms and computer labs and help ensure they are functionally equipped for classes. The role involves tracking student seating, reporting needed repairs, checking instructor furniture and board supplies, coordinating furniture replacement with the warehouse, and maintaining classroom inventory. Inspections take place throughout the semester, especially during semester breaks and before each semester begins. This is an in-person, on-campus, part-time fixed-term position expected to continue through July 2028. The position supports the university’s mission through reliable service to students, faculty, staff, and other constituents, and requires adaptability, integrity, and a commitment to accurate and timely work.

Requirements

High school diploma or GED required.
Strong reasoning, analytical, and communication skills.
Ability to quickly learn and adapt to technologies, business processes, and procedures.
Commitment to excellent customer service for students, faculty, staff, and other constituents.
Ability to deliver high-quality, accurate, and timely results.
Successful completion of a pre-employment background check.
Must be legally authorized to work in the United States; the university will not sponsor or take over sponsorship of an employment visa for this opportunity.
Organization in moving furniture.

Nice To Haves

Bachelor’s degree preferred.
1–3 years of experience providing facilities, custodial, or warehouse support preferred, preferably in a comparable college or university setting.

Responsibilities

Inspect classrooms for student seat counts, needed repairs, furniture replacement, and classroom inventory.
Schedule and perform classroom furniture sweeps before fall and spring semesters to verify seating counts and replace broken furniture with equivalent items.
Submit work orders to facilities management services (FMS), computing services, custodial services, or furniture vendors for needed maintenance.
Report major repairs to the supervisor.
Follow up on completed work orders.
Maintain furniture, photograph and warehouse inventory, and reports.
Post classroom-related posters and signs.
Photograph classrooms or furniture for inventory.