Anchorage City Coordination/Corps Administrative Assistant

The Salvation Army Southern California•Anchorage, AK

11d•$22 - $24

About The Position

The City Coordination/Corps Administrative Assistant performs a wide variety of detailed and advanced administrative duties for The Salvation Army’s Anchorage City Coordination. The position works with some independence and exercises sound judgment and decision-making while following established office policies and guidelines. It provides high-level administrative support through research, statistical reporting, responding to information requests, correspondence, visitor reception, conference-call arrangements, and meeting scheduling. The role also maintains the volunteer database, recruits volunteers, and may train and supervise them. The position supports written, verbal, and electronic communications; prepares reports and other documents; handles incoming correspondence and phone calls; performs general office and basic bookkeeping duties; and assists with personnel processes. It works with Corps officers and City Coordinators on volunteer management, may assist with light case management and distribution of vouchers or goods, supports community center operations as needed, and helps keep the building clean. The employee is expected to support The Salvation Army’s mission, maintain confidentiality, complete required training, and comply with the organization’s religious-purpose requirements. Work takes place in a heated and ventilated institutional setting with a low noise level and no required exposure to extreme temperatures. The role involves intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, grasping, pushing or pulling objects, and overhead reaching; lifting up to 35 pounds; and operating a motor vehicle in varied light and weather conditions. Reasonable accommodations may be requested for the physical requirements.

Requirements

High school diploma or equivalent.
Proficiency with computers, Canva, and the Microsoft suite, and ability and willingness to learn Salvation Army-specific databases.
Strong proofreading and editing skills, including thorough knowledge of grammar, punctuation, and spelling.
Ability to organize and prioritize tasks and work collaboratively with coworkers, supervisors, visitors, vendors, and clients.
Ability to maintain regular and punctual attendance and professional conduct, including strict adherence to confidentiality standards.
Current Alaska driver’s license with acceptable driving and criminal history reports.
Ability to understand, follow, and give written and oral instructions in English.
Ability to perform simple calculations and apply ratios and percentages in practical situations.
Creative, self-motivated, organized, flexible, and able to demonstrate leadership skills.
Ability to meet the physical requirements, with or without reasonable accommodation, including lifting up to 35 pounds and operating a motor vehicle in daylight, darkness, and inclement weather.
Agreement not to undermine The Salvation Army’s religious mission or interfere with its religious programs or purposes.

Responsibilities

Understand, support, and promote The Salvation Army’s mission.
Assist with written, verbal, and electronic communications, including creating, formatting, and preparing official letters, documents, and flyers.
Prepare reports, letters, financial statements, and other documents using word-processing, spreadsheet, database, or presentation software.
Open, sort, and distribute incoming correspondence, including faxes and general email.
Perform general office duties, including ordering supplies, maintaining records-management database systems, and basic bookkeeping.
Answer phone calls, direct them to appropriate parties, or take messages.
Assist with personnel processes, including new-hire paperwork, interview scheduling, personnel action forms, and distributing forms to Human Resources.
Work with Corps officers and City Coordinators to recruit and manage volunteers, maintain the volunteer database, and send volunteer reminders.
May train and supervise volunteers.
Assist with light case management and distribution of vouchers, goods, and other necessary items.
Build and maintain positive professional relationships with other programs within the organization.
Work on special projects and perform other related duties as assigned.
Assist with community center operations when necessary.
Help keep the building clean.
Complete required online training courses within designated time frames.
Maintain confidentiality and ensure work-related conduct does not conflict with or undermine The Salvation Army’s religious mission.