City Rise Safety - Administrative Assistant

City Rise LLC • Fremont, CA

2d

About The Position

City Rise Safety is seeking a full-time Administrative Assistant to help organize and run the company’s daily administrative operations. The role provides office support across administrative departments and requires working diligently under pressure in a high-volume office with frequent interruptions. The Administrative Assistant works at the front desk, greets visitors, and provides customer service. The position also supports the Fleet Department with administrative tasks and assists other departments as needed.

City Rise Safety provides traffic control safety services to construction job sites throughout California. The company describes itself as focused on maintaining a safe work environment for construction crews, employees, and the public.

Employment is contingent upon verification of legal authorization to work in the United States and a criminal background check, if applicable and consistent with California law. Any required drug screening will be conducted in compliance with applicable state and local laws.

Requirements

• Experience as a back-office assistant, administrative assistant, or in a relevant administrative role.
• Basic Microsoft Office skills, including Excel and Outlook.
• Valid California driver’s license with a clean driving history; must be insurable.
• Ability to establish and maintain effective working relationships with coworkers and others.
• Ability to work independently with minimal supervision and prioritize workloads to meet deadlines.
• Initiative to plan and complete assigned work accurately.
• Strong interpersonal skills and professional demeanor.
• Ability to work in a high-volume office with multiple interruptions throughout the day.
• Excellent written and verbal communication skills.
• High school education or equivalent is preferred.

Nice To Haves

• High school education or equivalent.

Responsibilities

• Answer phones.
• Maintain filing for administrative departments.
• Sort and distribute communications on time, including incoming and outgoing shipments.
• Maintain and distribute personal protective equipment (PPE).
• Assist in planning employee engagement events.
• Record checks received.
• Organize the office and assist associates in ways that optimize procedures.
• Coordinate office and field lunches.
• Monitor supply levels and communicate shortages.
• Maintain trusting relationships with suppliers, customers, and coworkers.
• Assist other departments with administrative tasks as needed.
• Maintain reports and documentation for internal departments.
• Perform basic data entry and tracking with Microsoft Excel.
• Communicate with employees to collect and update required information for Excel reporting.
• Assist the Fleet Department with administrative responsibilities, including driver credential setup, fuel card management, vehicle registrations, equipment transfers, insurance claim coordination, and vehicle insurance documentation.
• Perform other duties as assigned.

Benefits

• Comprehensive health insurance.
• Dental insurance.
• Vision insurance.
• 401(k) plan with company match.
• Paid time off, sick leave, and holidays.
• Chiropractic and acupuncture.
• Flexible Spending Account.
• Company-paid Basic Life and AD&D Insurance.
• Employee Assistance Program.
• Travel reimbursement.
• Opportunities for ongoing professional development and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED