Administrative Assistant-Safety Department (Reese)

DHT Employee Leasing Company LLC•Blumfield Township, MI

6h•$40,000 - $42,000•Onsite

About The Position

DHT Group is seeking an organized, detail-oriented Administrative Assistant to support the Safety Department at its Reese, Michigan headquarters. The position provides administrative and documentation support to the Safety Director and Safety Representative, including support for regulatory compliance, recordkeeping, safety programs, and daily departmental activities across transportation operations. The role follows established safety procedures and compliance processes under the Safety Director’s direction and has no supervisory or independent regulatory decision-making authority. This position is on-site; remote work is not available.

Requirements

High school diploma or equivalent.
Proficiency with Microsoft Office applications.
Valid driver's license.
Strong organizational skills and attention to detail.
Ability to prioritize assignments and meet established deadlines.
Demonstrated sense of urgency, accountability, ownership, and responsibility for assigned duties.
Ability to maintain confidentiality when handling sensitive employee and regulatory documentation.
Ability to follow established procedures and communicate effectively with departmental personnel.
Reliable transportation to the Reese office.

Nice To Haves

Previous administrative experience in transportation, safety, compliance, or a related environment.
Familiarity with DOT, FMCSA, and OSHA regulations, including working knowledge of federal and state safety laws and FMCSR.
Experience with safety and compliance software, including HireRight and Tenstreet.
Ability to read and interpret safety regulations, safety rules, operating and maintenance instructions, procedure manuals, and compliance documentation.
Strong written communication skills, including preparation of routine reports and correspondence.
Ability to communicate professionally with drivers, employees, management, and outside agencies.
Ability to present routine information to groups of employees when requested.

Responsibilities

Assist with internal and external compliance reporting, documentation, and administrative activities related to safety investigations.
Review compliance-related documentation and communicate identified discrepancies or concerns to the Safety Representative and/or Safety Director.
Assist with maintaining records associated with applicable DOT, FMCSA, OSHA, and state regulatory requirements.
Maintain driver qualification documentation, including medical certifications, CDL information, licensing records, and annual driving record reviews.
Assist with administrative processing and documentation for pre-employment drug screening and the FMCSA Drug & Alcohol Clearinghouse.
Provide administrative assistance with vehicle accident claims and related documentation.
Assist with scheduling, documentation, and recordkeeping for inspections, assessments, surveys, and safety program evaluations.
Review completed driver orientation paperwork for accuracy, completeness, and compliance with company policies and applicable regulatory requirements.
Identify missing, incomplete, or incorrect orientation documentation and coordinate corrections with the Safety Representative and/or Safety Director.
Organize, file, and maintain completed orientation documentation in appropriate driver files.
Assist with driver documentation reviews and audits using fleet management and tracking software.
Track monthly safety training topics, meetings, attendance records, and related documentation for commercial and non-commercial drivers.
Assist with maintaining fleet safety records and completing required periodic documentation checks.
Organize and maintain electronic and physical records through scanning, filing, and document distribution.
Prepare routine correspondence, distribute departmental documentation, and coordinate outgoing mail.
Assist with inventory and distribution of personal protective equipment and first aid supplies for shop personnel and drivers.
Communicate documentation needs, outstanding items, and administrative concerns to the Safety Representative and/or Safety Director.
Perform additional administrative duties as assigned by the Safety Director.