City Rise Safety - Administrative Assistant

City Rise LLC•Fremont, CA

3d•$23 - $25

About The Position

City Rise Safety is hiring a full-time, hourly Administrative Assistant to help organize and run the company’s daily administrative operations. The role involves a variety of office support tasks, front-desk coverage, greeting visitors, and providing exceptional customer service. The successful candidate will work diligently under pressure in a high-volume office with frequent interruptions and will support administrative and other departments as needed, including the Fleet Department. The position is based in a company that provides traffic control safety services to construction job sites throughout California. Employment is contingent upon verification of legal authorization to work in the United States and may require successful completion of a criminal background check and drug screening, as applicable and consistent with relevant laws.

Requirements

Basic Microsoft Office skills, including Excel and Outlook.
Valid California driver’s license, clean driving history, and ability to be insured.
Ability to establish and maintain effective working relationships with coworkers and others.
Ability to work independently with minimal supervision and prioritize workloads to meet deadlines.
Initiative to plan and complete assigned work accurately.
Strong interpersonal skills and a professional demeanor.
Ability to work in a high-volume office with multiple interruptions throughout the day.
Excellent written and verbal communication skills.
Experience as a back-office assistant, administrative assistant, or in a relevant administrative role.

Nice To Haves

High school diploma or equivalent is preferred.

Responsibilities

Answer phones and provide front-desk support, including greeting visitors and assisting customers.
Maintain filing for administrative departments.
Sort and distribute communications on time, including incoming and outgoing shipments.
Maintain and distribute personal protective equipment (PPE).
Assist with planning employee engagement events.
Record checks received.
Organize the office and assist associates in ways that optimize procedures.
Coordinate office and field lunches.
Monitor supply levels and communicate shortages.
Maintain trusting relationships with suppliers, customers, and coworkers.
Assist other departments with administrative tasks as needed.
Maintain reports and documentation for internal departments.
Perform basic data entry and tracking with Microsoft Excel.
Communicate with employees to collect and update information required for Excel reporting.
Assist the Fleet Department with administrative responsibilities, including driver credential setup, fuel card management, vehicle registrations, equipment transfers, insurance claim coordination, and vehicle insurance documentation.
Perform other duties as assigned.