Chief of Staff to the Founder

Changing Lives Productions LLC•Calabasas, CA

3d•$150,000 - $200,000•Onsite

About The Position

The Chief of Staff to the Founder serves as a trusted operational partner to Dhar Mann, supporting both the founder’s business responsibilities and personal and family office operations. The role combines executive operations, family office and estate coordination, executive assistance, hands-on logistics, and special project leadership. It involves managing competing priorities, streamlining communication, tracking commitments, and enabling the founder to focus on family, creativity, and business growth. The position oversees and coordinates personal operations, household and property matters, family logistics, vendors, staff, and professional advisors. It also provides direct, hands-on support to the founder, including personally driving when needed, coordinating domestic and international travel, attending selected engagements, and responding calmly to schedule changes and public interactions. The role is technology-forward, using productivity software, AI tools, and automation to improve workflows while protecting confidential information. The successful candidate will coordinate teams, follow up on assignments, lead special projects, solve unfamiliar problems independently, and exercise exceptional judgment and discretion. This is a primarily in-person position based around the Los Angeles area, with travel as needed. It requires significant flexibility and responsiveness, including evening, weekend, holiday, and urgent-response coverage in a seven-day operational environment, with scheduling, rest periods, and compensation handled in accordance with applicable law.

Requirements

7–10+ years of relevant experience in a senior Chief of Staff, Executive Operations, Family Office, Estate Management, or executive support position.
Ability to manage complex business and personal responsibilities.
Knowledge of estate management, household staffing, facilities coordination, vendors, and property operations.
Experience managing senior-level calendars, travel, executive communications, and competing priorities.
Exceptional computer literacy and technological aptitude, including hands-on experience using AI-powered productivity tools.
Strong written and verbal communication, problem-solving, organization, and project management skills.
Valid driver’s license, excellent driving record, and willingness to personally drive the founder when needed.
Willingness to travel domestically and internationally, including occasional overnight trips.
Ability to work primarily in person and adapt to a demanding, unpredictable schedule.
Willingness to support a seven-day operational environment, including after-hours, weekends, holidays, and urgent situations, with scheduling, compensation, and time off structured in accordance with applicable employment laws.
Ability to maintain strict confidentiality and exercise exceptional discretion.

Nice To Haves

Previous experience directly supporting a high-profile founder, entrepreneur, CEO, celebrity, or high-net-worth individual is strongly preferred.

Responsibilities

Serve as the founder’s primary liaison across professional and personal responsibilities.
Act as an intermediary between the founder and direct reports, senior executives, department heads, and external partners.
Manage competing priorities, streamline communications, and help ensure important matters receive timely attention.
Attend selected meetings, capture action items, communicate decisions, and drive accountability across teams.
Track key projects, deadlines, and deliverables and ensure commitments are completed.
Prepare executive briefings, summaries, presentations, and decision-making materials.
Evaluate incoming opportunities, requests, and commitments and recommend what merits the founder’s attention.
Identify inefficiencies, implement improved workflows, and continuously improve professional and personal operations.
Oversee and coordinate household management, family logistics, appointments, purchases, and lifestyle needs.
Coordinate with personal staff, estate managers, facilities teams, security, drivers, and outside vendors.
Support oversight of multiple properties, including maintenance, contractors, household projects, inventory, and vendor relationships.
Establish systems, standards, accountability, and reporting across personal operations.
Coordinate with financial, legal, insurance, and other professional advisors as needed.
Assist with family schedules, events, travel, and commitments while maintaining privacy and discretion.
Provide hands-on support across the founder’s business and personal commitments, including personally driving the founder as needed.
Coordinate complex domestic and international travel, including private aviation, hotels, ground transportation, and itineraries.
Accompany the founder to selected meetings, business trips, public appearances, and social events.
Help manage fan interactions, crowds, and unexpected public attention; establish boundaries and coordinate with professional security when necessary.
Handle last-minute changes, urgent errands, and time-sensitive requests calmly and efficiently.
Anticipate logistical challenges and help ensure the founder’s day runs smoothly.
Use technology and AI tools to automate workflows, accelerate research, manage information, and improve productivity.
Create automations, systems, dashboards, and processes that reduce repetitive work and unnecessary communication.
Organize calendars, contacts, documents, projects, communications, and records into efficient and accessible systems.
Learn new applications, troubleshoot technology issues, and maintain cybersecurity awareness when handling confidential information.
Coordinate priorities and responsibilities across personal operations, security, facilities, and administrative teams.
Serve as an escalation point for matters resolvable without involving the founder and follow up to ensure assignments are completed to a high standard.
Identify staffing gaps, process weaknesses, and opportunities to improve team performance.
Lead special projects involving business and personal affairs, events, property improvements, and operational initiatives.
Research options, negotiate with vendors, assess tradeoffs, and present concise recommendations.
Take ownership of unfamiliar challenges, resolve sensitive or time-critical situations with sound judgment, and anticipate potential issues.