Chief of Staff to the Founder

Changing Lives Productions LLC•Calabasas, CA

2d•Onsite

About The Position

The Chief of Staff to the Founder serves as the trusted operational partner to Dhar Mann, supporting professional and personal responsibilities across a global entertainment business, multiple ventures, and a family office operation. This is a hands-on role combining strategic coordination, executive support, family-office and estate operations, transportation, travel logistics, technology-enabled productivity, team accountability, and special-project leadership. The position requires close, regular proximity to the founder and the ability to move between business priorities, household needs, travel, public events, and unexpected situations. The successful candidate will anticipate needs, manage complex and competing priorities, streamline communications, oversee follow-through, coordinate staff and external partners, and resolve issues independently with sound judgment and discretion. They will also identify and implement systems, workflows, automations, and AI-enabled tools to improve efficiency while safeguarding confidential information. This is a primarily in-person position based in the Calabasas and Los Angeles area, with domestic and international travel as needed. The schedule is highly flexible and unpredictable, with required support across a seven-day operation, including evenings, weekends, holidays, and urgent situations. Scheduling, rest periods, and compensation are to be structured in accordance with applicable law.

Requirements

7–10+ years of relevant experience in a senior Chief of Staff, Executive Operations, Family Office, Estate Management, or executive support position.
Demonstrated ability to manage complex business and personal responsibilities.
Strong knowledge of estate management, household staffing, facilities coordination, vendors, and property operations.
Experience managing senior-level calendars, travel, executive communications, and competing priorities.
Exceptional computer literacy and technological aptitude, including hands-on experience using AI-powered productivity tools.
Strong written and verbal communication, problem-solving, organization, and project management skills.
Valid driver's license, excellent driving record, and willingness to personally drive the founder when needed.
Willingness to travel domestically and internationally, including occasional overnight trips.
Ability to work primarily in person and adapt to a demanding, unpredictable schedule.
Willingness to support a seven-day operational environment, including after-hours, weekends, holidays, and urgent situations.
Ability to maintain strict confidentiality and exercise exceptional discretion.

Nice To Haves

Previous experience directly supporting a high-profile founder, entrepreneur, CEO, celebrity, or high-net-worth individual is strongly preferred.

Responsibilities

Serve as the founder's primary liaison across professional and personal responsibilities, coordinating with direct reports, senior executives, department heads, and external partners.
Help manage competing priorities, streamline communications, and ensure important matters receive timely attention.
Attend selected meetings, capture action items, communicate decisions, and drive accountability across teams.
Track projects, deadlines, and deliverables and ensure commitments are completed.
Prepare executive briefings, summaries, presentations, and decision-making materials.
Evaluate incoming opportunities, requests, and commitments and recommend which merit the founder's attention.
Identify inefficiencies and improve workflows across the founder's professional and personal operations.
Oversee and coordinate personal operations, including household management, family logistics, appointments, purchases, and lifestyle needs.
Coordinate with personal staff, estate managers, facilities teams, security, drivers, and outside vendors.
Support oversight of multiple properties, including maintenance, contractors, household projects, inventory, and vendor relationships.
Establish systems, standards, accountability, and reporting for personal operations.
Coordinate with financial, legal, insurance, and other professional advisors as needed.
Coordinate family schedules, events, travel, and important commitments while maintaining privacy and discretion.
Provide hands-on support throughout the founder's day and personally drive the founder to meetings, appointments, events, airports, and other destinations as needed.
Coordinate complex domestic and international travel, including private aviation, hotels, ground transportation, and itineraries.
Accompany the founder to selected meetings, business trips, public appearances, and social events.
Help manage fan interactions, crowds, and unexpected public attention; establish boundaries, create space, redirect individuals, and coordinate with professional security when necessary.
Handle last-minute changes, urgent errands, and time-sensitive requests calmly and efficiently.
Use technology and AI tools to improve efficiency, automate workflows, accelerate research, manage information, and increase productivity.
Create automations, systems, dashboards, and processes that reduce repetitive work and unnecessary communication.
Organize calendars, contacts, documents, projects, communications, and records into efficient, accessible systems.
Learn new applications, troubleshoot technology issues, and help the founder stay informed about useful technological developments.
Maintain cybersecurity awareness and use discretion when handling confidential information through AI and other digital tools.
Coordinate priorities and responsibilities across personal operations, security, facilities, and administrative teams; clarify expectations and follow up on assignments.
Serve as an escalation point for matters that can be resolved without involving the founder.
Identify staffing gaps, process weaknesses, and opportunities to improve team performance.
Lead special projects across business and personal affairs, including events, property improvements, and operational initiatives.
Research options, negotiate with vendors, assess tradeoffs, and present concise recommendations.
Take ownership of unfamiliar challenges, find solutions with minimal supervision, and manage sensitive, confidential, or time-critical situations.