Change Order Coordinator

R&R Engineers And Surveyors • Denver, CO

1d

About The Position

The Change Order Coordinator supports accurate, timely, and contract-compliant administration of project change orders for engineering, surveying, construction staking, planning, landscape architecture, and related services. The role manages change-order intake, documentation, approval routing, status tracking, and project-record updates. It also supports invoicing and accounts receivable by ensuring approved change orders and documentation are complete and available to project and accounting teams.

The position is primarily office- or hybrid-based and involves regular computer use, document review, and communication with project and accounting teams. Occasional overtime, schedule flexibility, or project-site visits may be required. Offers are contingent on a background check.

Requirements

• High school diploma or GED required.
• Familiarity with change-order processes, project documentation, accounts receivable, and basic accounting principles.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong organizational, documentation-control, communication, and follow-up skills.
• Ability to manage multiple deadlines while maintaining accuracy, confidentiality, and attention to detail.

Nice To Haves

• Experience in project coordination, contract administration, change orders, invoicing, project controls, or accounting support.
• Experience in engineering, surveying, construction, or professional services.
• Experience with ERP or project-management systems.

Responsibilities

• Log and track change-order requests, including project details, scope, pricing support, approvals, status, and supporting documentation.
• Coordinate with Project Managers and project teams to gather labor, subcontractor, schedule, and scope information.
• Prepare complete change-order packages and route them through established approval processes.
• Maintain accurate, organized, audit-ready change-order, contract, project, and other records.
• Monitor open and aging change orders; follow up on outstanding actions and escalate risks, delays, or missing documentation.
• Verify authorized changes are accurately reflected in project systems.
• Provide approved change-order documentation to support accurate invoicing and accounts receivable follow-up.
• Assist with reconciliations, month-end reporting, and status reports on pending approvals, values, aging, and outstanding items.
• Communicate professionally with internal teams, clients, consultants, contractors, and subcontractors regarding routine documentation and status needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED