Certification Coordinator

Greenpoint Technologies•Bothell, WA

About The Position

The Certification Coordinator provides administrative support to Certification leadership and Certification Engineers, managing certification documents and associated approvals in support of Supplemental Type Certificate (STC) project requirements. The role coordinates certification personnel and consultants, tracks regulatory and designee approvals, maintains STC files and records, and supports engineering milestone reporting through the Project Lifecycle Management (PLM) System. The coordinator classifies, files, audits, receives, distributes, tracks, and maintains confidential (CUI) and non-CUI documents according to established security and organization procedures. The role reviews drawings, change orders, specifications, and other documents for completeness and accuracy; works with document originators and engineering or certification liaison personnel to resolve discrepancies; and maintains department processes and procedures. Additional duties include coordinating meetings, routing mail and packages, providing cross-departmental administrative support upon request, maintaining regular attendance, and performing other duties as assigned. The position requires a bachelor's degree and at least two years of related industry experience, or an equivalent combination of education and experience. Aerospace background and aircraft interior industry experience are a plus. Employees working on programs subject to ITAR must qualify as a US Person for legal compliance purposes. The role may require travel and overtime, and involves extended periods of sitting and occasional lifting.

Requirements

Bachelor's degree and a minimum of two years of related industry experience, or an equivalent combination of education and experience.
Ability to meet strict schedules, budgets, and technical solution expectations.
Ability to adapt to tailored processes for classifying, filing, auditing, and maintaining CUI and non-CUI documents.
Basic knowledge of FAA and foreign authority STC processes.
Effective written and verbal communication with designees and certification personnel by email and telephone.
Demonstrated detail-oriented work with a high degree of accuracy.
Experience using MS Office (Word, Excel, PowerPoint, and Access), MS Outlook, Visio, and MS Project.
Ability to develop presentations, spreadsheets, databases, charts, graphs, formulas, and pivot tables.
Ability to understand and resolve process issues.
Ability to manage multiple priorities and tasks simultaneously while maintaining a positive, professional demeanor.
Ability to work independently and cross-functionally and demonstrate a high level of customer service.
Ability to speak effectively to groups of customers or employees and organize and facilitate meetings to discuss technical issues.
Strong communication, time-management, and problem-solving skills.
Ability to read and interpret engineering drawings and reports.
Ability to sit for extended periods, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and perform close/color vision tasks and adjust focus.
Ability to travel as required.
Ability to work overtime as required.
Employees working on ITAR-subject programs must qualify as a US Person: a US Citizen, a Permanent Resident who does not work for a foreign company, foreign government, or foreign governmental agency or organization, or a political asylee.

Nice To Haves

Aerospace background.
Aircraft interior industry experience.
Prior experience in coordinating and communicating is highly desirable.

Responsibilities

Assist the Certification Department in obtaining required data approvals from the FAA, appointed persons, or equivalent agencies.
Coordinate on-staff and consultant aircraft certification personnel reviewing and approving engineering drawings and documents to applicable airworthiness requirements.
Enter and track Certification Department data, including designee and regulatory agency approvals, using database software.
Support Certification Engineering with data and milestone reporting in the PLM System.
Maintain master STC files and designee records, including renewal letters and authorizations.
Classify, file, audit, receive, distribute, track, and maintain CUI and non-CUI documents according to security and document organization procedures.
Examine drawings, change orders, specifications, and other documents to verify completeness and accuracy.
Resolve document discrepancies with originators or engineering and certification liaison personnel and compile required document changes.
Maintain and update department processes and procedures.
Coordinate and set up meetings.
Prepare, send, receive, and route mail packages.
Provide cross-departmental administrative support upon request.
Maintain regular attendance, arrive on time, and work full shifts.
Perform other duties as assigned.