CEO Administrative Assistant

East Central University•Ada, OK

About The Position

The CEP Administrative Assistant serves as the administrative assistant and secretary for the Departments of Education, Psychology, and Kinesiology in the College of Education and Psychology. The role is also responsible for submitting department class schedules, processing purchases, managing social media updates, and scheduling and supervising student workers. The position supports department chairs and offices, faculty, students, and College events. It maintains department schedules, records, budgets, inventories, and administrative processes, and helps oversee the general building environment. The work is performed in a typical office setting with moderate noise from conversations and standard office equipment.

Requirements

High school diploma.
Knowledge of computers; Google Docs and Microsoft products are preferred.
Typing proficiency.
Effective written, verbal, and digital communication skills.
Strong organizational skills.
Secure computational skills.
Ability to work under pressure and multitask.
Consistently positive attitude.
Strong work ethic and ability to lead by example.
Professional, credible, and respected representation of the institution internally and in the community.
Willingness and ability to act ethically and socially responsibly.
Ability to communicate courteously.

Nice To Haves

Bachelor’s degree (B.A. or B.S.) from a four-year college or university.
Google Docs and Microsoft products.

Responsibilities

Serve as receptionist and personal administrative assistant for department chairs and department offices.
Input department course schedules and make changes as needed.
Generate and process part-time faculty contracts for the departments.
Collect syllabi and office hours for department classes.
Process department mail and forms, including printing, copying, creating electronic files, shredding documents, and disseminating information to faculty and students.
Purchase and maintain office supplies and equipment, reserve rooms for special meetings, and help prepare materials and promotional items for functions.
Prepare and submit travel claims and expense reimbursements for faculty, part-time faculty, and student teacher supervisors.
Maintain department budgets and purchasing cards, balance monthly accounts, and prepare monthly reports.
Track and maintain department inventories.
Hire, schedule, and supervise College student workers; maintain their hours and budget records.
Oversee the general building environment and report maintenance or custodial needs.
Maintain the department monitor system and post information and events in the building and on social media.
Assist with planning and setting up College events, including recruitment events, student conferences, lectureships, faculty meetings, and professional development offerings.
Perform other tasks related to department needs and other duties assigned by the supervisor or designee.