About The Position
The Centralized Staffing & Scheduling Coordinator performs scheduling, staffing, and timekeeping responsibilities for designated work areas. The role creates and edits schedules, fills open shifts, manages timecards, and mobilizes staff for needs that arise less than 24 hours before a shift, including cancellations, flexing, floating, and unplanned vacancies. It maintains unit and department schedules using an electronic staffing system and communicates with multiple stakeholders and leaders. The coordinator prepares schedules with nurse managers, evaluates requests and staffing needs, balances and publishes schedules, and identifies vacancies and incentive shifts according to policy. The role arranges coverage, responds to sick calls, communicates urgent staffing needs, prepares timecards for manager approval, maintains staffing records and reports, and assists with allocation of agency resources and contract labor. Other job-related duties may be assigned.
Requirements
- One year of experience with staffing and scheduling software.
Nice To Haves
- Associate degree in business, data management, or a related field.
- Previous experience in a healthcare setting.
Responsibilities
- Create and edit nursing department schedules in the electronic scheduling system according to hospital policies, procedures, and guidelines, assigning specialty roles to meet unit needs.
- Prepare accurate daily and shift schedules reflecting forecasted needs in collaboration with nurse managers.
- Approve or deny schedule requests based on unit needs and skill mix, communicating with unit managers as appropriate.
- Balance and publish schedules after the self-scheduling period, determine vacancy rates, and post incentive shifts according to ministry policy.
- Adjust schedules by acquiring additional personnel or reducing scheduled staff, and contact available staff to fill open shifts.
- Determine complex department staffing needs within 24 hours of a shift, arrange coverage in the technology, and communicate with units.
- Receive sick-call notifications and manage unplanned shift vacancies; assess system-wide staffing needs and use technology to maximize inpatient resources while minimizing fiscal impact.
- Maintain unit and department schedules in the electronic staffing system and communicate critical or immediate staffing needs to the nurse manager or designee.
- Approve or deny timecard requests with attestations, communicating with unit managers as appropriate.
- Prepare timecards for manager approval by reviewing and correcting exceptions.
- Maintain staffing records, files, and reports, and distribute reports to appropriate leaders.
- Assist with allocation of agency resources and other duties related to contract labor.
Benefits
- Competitive pay, incentives, referral bonuses, and 403(b) with employer contributions when eligible.
- Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources, and discounts.
- Paid time off, parental and FMLA leave, short- and long-term disability, and backup care for children and elders.
- Tuition assistance, professional development, and continuing education support. Benefits may vary based on market and employment status.
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What This Job Offers
Education Level
No Education Listed
