Centralized Staffing & Scheduling Coordinator - Jefferson Avenue Medical Office Building - PRN

Bon Secours Mercy Health • Toledo, OH

10d

About The Position

The Centralized Staffing & Scheduling Coordinator performs scheduling, staffing, and timekeeping responsibilities for designated work areas. The role creates and edits schedules, fills open shifts, manages timecards, and coordinates staffing needs that arise less than 24 hours before a shift, including cancellations, flexing, floating, and unplanned vacancies. It also maintains unit and department schedules using an electronic staffing system and communicates with multiple stakeholders and leaders.

Requirements

• At least 1 year of experience with staffing and scheduling software.

Nice To Haves

• Associate degree in business, data management, or a related field.
• Previous experience in a healthcare setting.

Responsibilities

• Create and edit nursing department schedules in the electronic scheduling system in accordance with hospital policies, procedures, and guidelines.
• Assign specialty roles according to each unit’s operational needs.
• Prepare accurate daily or shift work schedules reflecting forecasted needs in collaboration with nurse managers.
• Approve or deny schedule requests based on unit needs and skill mix, communicating with unit managers as appropriate.
• Balance and publish schedules at the end of the self-scheduling period to ensure required skill mixes are covered.
• Determine vacancy rates for department roles and post incentive shifts in accordance with ministry policy.
• Adjust schedules to meet needs by acquiring additional personnel or reducing scheduled staff.
• Contact available staff to fill open shifts and support unit care requirements using available resources.
• Determine complex department staffing needs within 24 hours of a shift and arrange coverage in the technology system; communicate with units.
• Receive sick-call notifications and manage unplanned shift vacancies.
• Evaluate staffing needs across the system and recruit associates for open shifts, using technology to maximize inpatient resources while minimizing fiscal impact.
• Maintain unit and department schedules in the electronic staffing system.
• Communicate critical or immediate staffing needs to the nurse manager or designee.
• Approve or deny timecard requests with attestations and communicate with unit managers as appropriate.
• Prepare timecards for manager approval by reviewing and cleaning up exceptions.
• Maintain staffing-related records, files, and reports.
• Distribute reports to appropriate leaders as determined by the manager.
• Assist with allocation of agency resources and other duties related to contract labor.

Benefits

• Competitive pay, incentives, referral bonuses, and 403(b) with employer contributions when eligible.
• Medical, dental, vision, and prescription coverage; HSA/FSA options; life insurance; mental health resources; and discounts.
• Paid time off, parental and FMLA leave, short- and long-term disability, and backup care for children and elders.
• Tuition assistance, professional development, and continuing education support.

What This Job Offers

• Education Level: No Education Listed