Central Supply / Unit Clerk

Elderwood•Boston, MA

4d•$18 - $23

About The Position

Mattapan Health & Rehabilitation Center is seeking a dependable and organized Central Supply/Unit Clerk for a hybrid role combining supply coordination with nursing department administrative support. The role helps ensure nursing and clinical teams have the supplies, equipment, and resources needed to care for residents across the facility’s three communities. Mattapan Health & Rehabilitation Center is an 85-bed skilled nursing and rehabilitation community providing short-term rehabilitation and long-term care. The position balances supply coordination and inventory management with nursing unit and medical-record support, appointment scheduling, and resident care coordination. The clerk works with nursing leadership, interdisciplinary team members, residents, staff, and approved vendors, while protecting resident confidentiality and following facility safety, infection-prevention, HIPAA, and regulatory procedures.

Requirements

High school diploma or equivalent preferred.
Previous clerical, administrative, healthcare, or inventory management experience preferred.
Familiarity with medical terminology and electronic medical records (EMR) preferred.
Proficiency with computers, Microsoft Office applications, and basic typing skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
Excellent verbal and written communication skills.
Friendly, helpful, and service-oriented interpersonal skills.
Ability to work independently and contribute effectively as part of a team.
Strong problem-solving skills and sound judgment.
Ability to maintain confidentiality when handling sensitive resident and facility information.
Ability to read, write, speak, and understand English at an intermediate or more advanced level.
A valid, current driver's license may be required if assigned transportation or off-site supply pickup responsibilities.

Nice To Haves

Experience with PointClickCare or similar electronic medical record systems preferred.
Previous purchasing, inventory management, or Durable Medical Equipment (DME) experience preferred.

Responsibilities

Coordinate medical supply and equipment orders for the facility, including supplies for new resident admissions.
Maintain appropriate inventory levels, monitor stock needs, and keep nursing and central supply areas organized and stocked.
Receive, organize, and document incoming supplies and equipment.
Monitor expiration dates and rotate products to minimize waste and maintain availability.
Coordinate Durable Medical Equipment (DME) orders and obtain required documentation.
Communicate with approved vendors about orders, deliveries, equipment repairs, and replacements.
Monitor equipment safety and coordinate repairs or replacements when needed.
Maintain accurate purchasing, inventory, and equipment records.
Prepare supply carts and equipment for new resident admissions and transport or pick up supplies when assigned.
Provide administrative and clerical support to nursing leadership and the nursing department.
Assist with medical-record audits, document organization, record maintenance, and closing records after hospitalization or permanent discharge.
Prepare and organize forms and documents for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments.
Assist with admission and discharge summaries and coordinate information from interdisciplinary team members for discharge documentation.
Prepare organizational lists, aide assignment sheets, ROM/Ambulation Records, skin and behavior records, and other nursing department documents as assigned.
Distribute mail to residents and appropriate facility staff.
Assist with resident identification materials, room labels, and admission photographs.
Gather statistics for nursing reports and annual state health department surveys.
Schedule resident appointments, consultations, and follow-up visits, including podiatry, dental, and specialty services.
Coordinate influenza vaccination appointments and other scheduled services as applicable.
Notify attending physicians of required visit due dates.
Maintain laboratory report schedules and complete laboratory documentation; coordinate scheduling for laboratory draws.
Obtain required transportation approvals and coordinate resident van transportation.
Answer call light signals and direct or assist with resident needs as appropriate.
Assist with transporting residents and distributing meals as necessary and as directed by nursing leadership.
Maintain resident confidentiality and uphold resident rights, dignity, and respect.
Attend facility, staff, and required in-service meetings.
Follow facility policies concerning safety, infection prevention, HIPAA, and regulatory compliance.
Support Elderwood's Mission, Vision, and Values.
Perform other duties as assigned.