Central Supply / Unit Clerk

Elderwood•West Roxbury, MA

4d•Onsite

About The Position

West Roxbury Health & Rehabilitation Center is seeking a dependable and organized Central Supply / Unit Clerk for a hybrid role combining supply coordination with nursing department administrative support. The position helps ensure nursing and clinical teams have the supplies, equipment, and resources needed to provide care across the facility’s three communities. The facility is a 76-bed skilled nursing and rehabilitation center in West Roxbury, Massachusetts, providing short-term rehabilitation, long-term care, hospice, and respite care. The clerk coordinates medical supply and equipment orders, inventory, vendor communications, equipment repairs, and related records. The role also provides clerical support to the nursing department, assists with medical records and documentation, coordinates resident appointments and laboratory services, and supports other resident and facility needs as directed. The position requires regular interaction with residents, coworkers, visitors, and supervisors, and intermediate or advanced ability to read, write, speak, and understand English.

Requirements

High school diploma or equivalent preferred.
Previous clerical, administrative, healthcare, or inventory management experience preferred.
Familiarity with medical terminology and electronic medical records (EMR) preferred.
Proficiency with computers, Microsoft Office applications, and basic typing skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
Excellent verbal and written communication skills.
Friendly, helpful, and service-oriented interpersonal skills.
Ability to work independently while also contributing effectively as part of a team.
Strong problem-solving skills and sound judgment.
Ability to maintain confidentiality when handling sensitive resident and facility information.
Ability to read, write, speak, and understand English at an intermediate or more advanced level.
Valid, current driver's license may be required if assigned transportation or off-site supply pickup responsibilities.

Nice To Haves

Experience with PointClickCare or similar electronic medical record systems.
Previous purchasing, inventory management, or Durable Medical Equipment (DME) experience.

Responsibilities

Coordinate medical supply and equipment orders for the facility, including supplies needed for new resident admissions.
Maintain appropriate inventory levels, monitor stock needs, and keep nursing and central supply areas organized and well stocked.
Receive, organize, and document incoming supplies and equipment.
Monitor expiration dates and product rotation to minimize waste and ensure supplies are available when needed.
Coordinate Durable Medical Equipment (DME) orders, including obtaining required documentation.
Communicate with approved vendors about orders, deliveries, equipment repairs, and replacements.
Monitor equipment for safety and coordinate repairs or replacements when necessary.
Maintain accurate purchasing, inventory, and equipment records.
Prepare supply carts and equipment for new resident admissions and transport or pick up supplies when assigned.
Provide administrative and clerical support to nursing leadership and the nursing department.
Assist with medical record audits, document organization, and required record maintenance in accordance with facility procedures and regulatory guidelines.
Assist with closing medical records following resident hospitalization or permanent discharge.
Prepare and organize forms and documentation for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments.
Assist with preparing admission and discharge summaries and coordinate information from interdisciplinary team members for discharge documentation.
Prepare organizational lists, aide assignment sheets, ROM/Ambulation Records, skin and behavior records, and other nursing department documents as assigned.
Distribute mail to residents and appropriate facility staff.
Assist with resident identification materials, room labels, and admission photographs.
Assist with gathering statistics for nursing reports and annual state health department surveys.
Schedule resident appointments, consultations, and follow-up visits, including podiatry, dental, and other specialty services.
Coordinate influenza vaccination appointments and other scheduled services, as applicable.
Notify attending physicians of required visit due dates.
Maintain laboratory report schedules for admissions, routine and annual requirements, and other identified resident needs.
Complete appropriate laboratory documentation and coordinate scheduling for laboratory draws.
Obtain required transportation approvals and coordinate resident van transportation.
Answer call light signals and direct or assist with resident needs as appropriate.
Assist with transporting residents and meal distribution as necessary and as directed by nursing leadership.
Maintain resident confidentiality and uphold resident rights, dignity, and respect.
Attend facility meetings, staff meetings, and required in-services.
Follow facility policies related to safety, infection prevention, HIPAA, and regulatory compliance.
Support Elderwood's Mission, Vision, and Values.
Perform other duties as assigned.