Central Supply / Unit Clerk

Elderwood•Boston, MA

5d•$18 - $23•Onsite

About The Position

West Roxbury Health & Rehabilitation Center is seeking a dependable, organized Central Supply / Unit Clerk for a hybrid role combining supply coordination with administrative support for the nursing department. The position helps ensure nursing and clinical teams have the supplies and equipment needed to provide care across the facility’s three communities, while also supporting resident records, appointment scheduling, and other daily operations. The facility is a 76-bed skilled nursing and rehabilitation center in West Roxbury, Massachusetts, providing short-term rehabilitation and long-term care, including hospice and respite care. The role involves regular interaction with residents, coworkers, visitors, and supervisors, and requires intermediate or advanced ability to read, write, speak, and understand English. The employee must maintain resident confidentiality and uphold resident rights, dignity, and respect.

Requirements

High school diploma or equivalent preferred.
Proficiency with computers, Microsoft Office applications, and basic typing skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
Excellent verbal and written communication skills.
Friendly, helpful, service-oriented interpersonal skills.
Ability to work independently and contribute effectively as part of a team.
Strong problem-solving skills and sound judgment.
Ability to maintain confidentiality when handling sensitive resident and facility information.
Intermediate or more advanced ability to read, write, speak, and understand English.
A valid, current driver's license may be required if assigned transportation or off-site supply pickup responsibilities.

Nice To Haves

Previous clerical, administrative, healthcare, or inventory management experience.
Familiarity with medical terminology and electronic medical records (EMR).
Experience with PointClickCare or similar electronic medical record systems.
Previous purchasing, inventory management, or Durable Medical Equipment (DME) experience.

Responsibilities

Coordinate medical supply and equipment orders, including supplies for new resident admissions.
Maintain inventory levels and organized, well-stocked nursing and central supply areas.
Receive, organize, and document incoming supplies and equipment; monitor expiration dates and product rotation.
Coordinate Durable Medical Equipment orders and required documentation, and communicate with approved vendors about orders, deliveries, repairs, and replacements.
Monitor equipment safety and coordinate repairs or replacements; maintain purchasing, inventory, and equipment records.
Prepare supply carts and equipment for admissions and transport or pick up supplies when assigned.
Provide clerical and administrative support to nursing leadership and the nursing department.
Assist with medical record audits, document organization, record maintenance, and closing records after hospitalization or permanent discharge.
Prepare and organize forms and documentation for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments.
Assist with admission and discharge summaries and coordinate information for discharge documentation.
Prepare nursing department documents, including organizational lists, aide assignment sheets, ROM/Ambulation Records, skin and behavior records, and other assigned materials.
Distribute mail to residents and facility staff; assist with resident identification materials, room labels, and admission photographs.
Gather statistics for nursing reports and annual state health department surveys.
Schedule resident appointments, consultations, and follow-up visits, including specialty services, and coordinate influenza vaccinations and other scheduled services as applicable.
Notify attending physicians of required visit due dates and maintain laboratory report schedules and documentation; coordinate laboratory draws.
Obtain transportation approvals and coordinate resident van transportation.
Answer call light signals and direct or assist with resident needs as appropriate.
Assist with resident transportation and meal distribution as necessary and as directed by nursing leadership.
Attend facility, staff, and in-service meetings; follow policies on safety, infection prevention, HIPAA, and regulatory compliance.
Support Elderwood's Mission, Vision, and Values, and perform other duties as assigned.