Center for Botany Administrator

University of Wisconsin Madison•Madison, WI

3d•$57,795 - $82,647•Onsite

About The Position

The Center for Botany (CfB), within the newly established Department of Biology, is a multidisciplinary center focused on bringing people together to explore, understand, and celebrate plants, fungi, and algae. Through inclusive leadership, education, and collaboration across Wisconsin and beyond, the CfB aims to inspire curiosity, discovery, and recognition of the vital roles these organisms play in nature, communities, and global wellbeing. In this inaugural Administrative Manager role, you will build the infrastructure, operations, and strategies needed to serve the Center now and in the future. The position has varied responsibilities spanning administrative support, project management, event coordination, communications and marketing, donor relations, and coordinating and compiling grant proposals and reports. You will also represent the Center and help establish its identity, serving as a liaison among the CfB, the Department of Biology, campus units, and community stakeholders. The expected salary range is $57,795 to $82,647 for highly experienced candidates. Actual pay will depend on experience, qualifications, and FTE. Benefits include vacation, holidays, sick leave, competitive insurance and savings accounts, and retirement benefits. A bachelor's degree is preferred; advanced degrees are welcome.

Requirements

Experience in a complex administrative or leadership role.
Excellent interpersonal, written, and verbal communication skills.
Demonstrated ability to work independently and collaboratively with numerous stakeholders from varied backgrounds.
Strong organizational skills and attention to detail.
Ability to prioritize and manage multiple projects and timelines.
Applicants must be eligible to work in the United States on or before the effective date of appointment.

Nice To Haves

Scientific background and/or awareness relevant to the Center for Botany’s mission.
Experience with grant proposals.
Experience providing direct support to a unit director or similar position.
Donor stewardship experience.
Event coordination and/or management experience.
Professional marketing and/or communications experience.
Bachelor's degree preferred; advanced degrees welcome.

Responsibilities

Schedule logistics and secure resources for program activities across multiple work units, ensuring efficiency and compliance with applicable policies, procedures, and specifications.
Plan, implement, execute, and evaluate program strategies and objectives, and recommend enhancements to unit leadership.
Lead the development and preparation of periodic reports, financial statements, and progress, status, or special reports for leadership or external agencies.
Assist with development and monitoring of the unit or program budget and approve unit expenditures, as applicable.
Identify workflow needs, help develop strategic and operational solutions, allocate resources, and implement new or revised operational policies and procedures.
Contribute to proposals for funding or funding continuation from outside sponsors.
Serve as a liaison among the Center for Botany, the Department of Biology, other campus units, and community stakeholders by coordinating communications and outreach and identifying shared priorities.
Promote the Center’s activities and accomplishments by developing and maintaining its website, social media presence, and digital and print materials.
Establish a friendly, welcoming presence on campus.
May exercise supervisory authority over employees, including personnel actions and approval of hours worked, for at least 2.0 FTE or equivalent employees.