Program Administrator - Center for Translational Science

HonorHealth • Scottsdale, AZ

22h • Onsite

About The Position

The Program Administrator for the Center for Translational Science at the HonorHealth Research Institute supports research programs by overseeing daily operations and administrative functions. The role requires sound judgment, discretion, and initiative in managing complex tasks. It includes coordinating schedules and events, managing budgets and records, supporting leadership activities, and ensuring compliance with established policies and procedures.

The position provides executive-level support to the Director of Research Program Management and the Director of Longevity Prevention & Intercept Research. It also serves as a primary contact for stakeholders, prepares Center communications and leadership reports, maintains records and databases, assists with budget oversight, implements administrative policies, and coordinates events and their logistics.

Requirements

• Bachelor’s degree in a relevant field, or four years of experience as an executive administrative assistant, program coordinator, or in a similar role in a nonprofit research environment.
• Excellent communication, problem-solving, and organizational skills, with meticulous attention to detail.
• Experience onboarding new staff and overseeing administrative processes.
• Ability to handle multiple tasks, prioritize workload, and demonstrate initiative with minimal supervision.
• Ability to manage and execute special projects and support management initiatives.
• Strong interpersonal skills and ability to engage with clinicians, faculty, staff, and diverse internal and external stakeholders.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.

Nice To Haves

• Experience in a research environment.

Responsibilities

• Provide executive-level support to the Director of Research Program Management and the Director of Longevity Prevention & Intercept Research, including scheduling meetings, managing calendars, coordinating travel, preparing expense reports, and supporting staff onboarding.
• Serve as the primary point of contact for internal and external stakeholders and support clear, consistent communication throughout the Center.
• Prepare Center communications, update website content, and organize and maintain Center documents.
• Create reports and presentations for Center leadership summarizing key metrics, project outcomes, and Center progress.
• Assist in developing and overseeing the Center’s budget, monitor expenses, and prepare financial reports to support budget compliance and financial planning.
• Maintain accurate records and databases, ensuring information is current, accessible, and accurately reflects project statuses.
• Develop and enforce administrative and operational policies that support the Center’s research programs, and assist with implementing and ensuring compliance with institutional policies and procedures.
• Coordinate on-site and off-site workshops, meetings, conferences, and other special events, including logistics, scheduling, agendas, and participant communications.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time