Center for Botany Administrator

Universities of Wisconsin•Madison, WI

4d•$57,795 - $82,647•Onsite

About The Position

The Center for Botany (CfB), within the newly established Department of Biology, is a multidisciplinary center dedicated to bringing people together to explore, understand, and celebrate plants, fungi, and algae. Through inclusive leadership, education, and collaboration, the CfB aims to foster curiosity and discovery and highlight the role these organisms play in nature, local communities, and global well-being. In this inaugural Administrative Manager role, the successful candidate will build the infrastructure, operations, and strategies needed to support the center now and in the future. The position has varied responsibilities, including administrative support, project management, event coordination, communication and marketing support, donor relations, and coordinating and compiling grant proposals and reports. The administrator will also help represent and build the center’s identity.

Requirements

Experience in a complex administrative or leadership role.
Excellent interpersonal, written, and verbal communication skills.
Ability to work independently and collaboratively with numerous stakeholders from varied backgrounds.
Strong organizational skills and attention to detail.
Ability to prioritize and manage multiple projects and timelines.

Nice To Haves

Scientific background and/or awareness relevant to the CfB’s mission.
Experience with grant proposals.
Direct support experience for a unit director or similar role.
Donor stewardship experience.
Event coordination and/or management experience.
Professional marketing and/or communications experience.
Advanced degrees are welcome.

Responsibilities

Schedule logistics and secure resources for program activities across multiple work units, ensuring efficiency and compliance with policies, procedures, and specifications.
Plan, implement, execute, and evaluate program strategies and objectives, and recommend enhancements to unit leadership.
Lead the development and preparation of periodic reports, financial statements, and progress, status, or special reports for leadership or external agencies.
May assist with developing and monitoring the unit or program budget and approve unit expenditures.
Identify workflow needs, contribute to strategic and operational solutions, allocate resources, and implement new or revised operational policies and procedures.
Contribute to preparing proposals for funding or continuation of funding from outside sponsors.
Serve as a liaison between the CfB, Department of Biology, other campus units, and community stakeholders by coordinating communications and outreach and identifying shared priorities.
Promote CfB activities and accomplishments by developing and maintaining its website, social media presence, and digital and print materials.
Establish a friendly, welcoming presence on campus.
May exercise supervisory authority over employees, including hiring, managing performance and conduct, assigning work, approving hours, and other personnel actions.