HS - Center Coordinator

Action Pact Inc•Blackshear, GA

2d•$34,180 - $50,544•Onsite

About The Position

Action Pact is a community action agency dedicated to improving lives and communities for over 50 years. We are seeking a full-time Center Coordinator to provide a safe, nurturing, and positive learning environment for children. This role is responsible for the daily operations of the Head Start program, ensuring adherence to Performance Standards and Personnel Policies & Procedures. Key duties include staff supervision, accurate and timely paperwork completion, classroom monitoring, and ensuring the safety of children and staff.

Requirements

An AA in Early Childhood Education is required.
Bachelor’s Degree in Early Childhood Education, Child Development or Elementary Education is preferred.
Valid Georgia Driver’s License

Nice To Haves

Bachelor’s Degree in Early Childhood Education, Child Development or Elementary Education is preferred.

Responsibilities

Responsible for the daily operation of the Head Start Program in the designated Center.
Ensuring Performance Standards in all components areas are carried out and in compliance with Personnel Policies and Procedures.
Supervision of all personnel assigned to the designated Head Start Center.
Assuring that center staff payroll is turned in on time, is accurate, and free of mistakes.
Assuring all required paperwork is completed accurately and on time.
Monitoring classrooms on a weekly basis and recording/turning in results on required reports.
Responsible for follow-up of non-compliant areas as indicated in the monitoring tool completed by Quality Assurance Monitors, including developing and implementing corrective action plans.
Ensuring the center has an established system for identifying family needs and providing services or referrals, including Crisis Intervention Services.
Preparing all reports of school accidents involving children and staff, including program, insurance, and administrative reporting forms within required time limits.
Responsible for new employee orientation, ensuring all employment documents are accurately completed and forwarded.
Ensuring compliance in the Transportation Component and coordinating with relevant staff for child transportation.
Responsible for routine monitoring to ensure menus are posted and informing staff of changes.
Responsible for maintaining the center enrollee roster, ensuring it is current.
Ensuring a record-keeping system is maintained with current participant information, keeping all participant information confidential and up-to-date.
Monitoring monthly volunteer hours for accuracy and submitting monthly reports by the specified due date.
Developing a system to encourage parents to volunteer in the Head Start Program.
Submitting requests for equipment and materials to the Education Specialist monthly and reporting immediately any safety-critical needs.
Responsible for the preparation and submission of work orders to the Facilities Specialist.
Reviewing the Head Start Procedures Manual to ensure all center reports are submitted to designated Central Office staff.
Maintaining an adequate fiscal management system, ensuring accountability of all Head Start Program funds, property, and inventory.
Ensuring the Personnel Policies and Procedures and Program Operating Procedures are carried out in accordance with HHS guidelines.
Conducting and recording all staff meetings as indicated in the Head Start Procedures Manual and submitting copies monthly to the Education Specialist.
Disseminating information in a timely manner to center staff received from Program Specialists and other sources.
Ensuring pertinent program information is disseminated in a timely manner to parents and the community.
Submitting requests for approval for all expenditures (excluding utilities) prior to purchase.
Providing immediately upon receipt all requisitions for payment, reviewing them for accuracy prior to submission.
Ensuring all training records are submitted to the Training Specialist on an ongoing basis.
Participating in and maintaining an internal communication system ensuring total program incorporation.
Reviewing employee time sheets and employee reimbursement requests for accuracy prior to submission, ensuring required signatures and supporting documentation are attached.
Updating the center property inventory on an ongoing basis and annually when requested by central office.
Responsible for the proper administration of medications and ensuring proper procedures for record-keeping. Must designate a trained staff member to administer medication in their absence.
Coordinating RIF Book distribution Plan, facilitating and coordinating Parent Orientation meetings with guidance from the Head Start Director and Component Specialists.
Assisting parents in organizing schedules for parent meetings and attending these meetings.
Attending workshops and in-service training sessions, and being available for program-related travel.
Coordinating the activities of the Parent Committee, preparing and submitting reports of their activities, implementing appropriate recommendations, and providing information as needed and requested.
Collecting, compiling, checking for accuracy, and submitting daily attendance of participants at the assigned center.
Promoting parent and community volunteers and actively seeking in-kind donations, ensuring documentation of in-kind services is processed in a timely manner.
Monitoring classrooms on a weekly basis and reporting findings in a weekly report.
Maintaining supporting documentation for the preparation of Head Start Employee Performance Evaluations (monthly for new employees, annually for Agency Annual Evaluations).
Approving/disapproving PTO, considering the employee’s PTO balance.
Meeting with individuals conducting ITERS, ECKERS, DECAL Child Care Licensing, etc. site visits.
Monitoring, documenting, and following the procedure for reporting suspected child abuse.
Understanding, respecting, and maintaining confidential information regarding children, families, and the program.
Responding appropriately to crisis or emergency situations.
Performing all other duties as assigned.