Catering Admin

HEI Hotels & Resorts•Miami, FL

4d•$20 - $21

About The Position

Assist the Director of Catering in the administrative functions required for effective management of the Catering Department.

Ability to effectively deal with internal and external customers, as well as vendors and department heads.
Basic knowledge of mathematics and calculator skills to prepare mathematical calculations without error.
Effective verbal and written communication skills.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Promptly answer telephone calls following HEI Hotels and Resorts and brand standards using clear and positive communication.
Communicate information accurately to manager and disseminate information and facts to relevant accounts and applicable departments.
Type correspondence, proposals and contracts as directed by management using typewriters and computers.
Process contracts for relevant departments.
Distribute memos, contracts, resumes, room requests and amenities to relevant departments throughout the hotel.
Copy, fax and email necessary documentation for clients and hotel use.
Politely and professionally converse with clients.
Respond to inquiries with accurate information and record in all relevant files.
Promptly respond to requests for information on hotel facilities and menus.
Maintain accurate, necessary payroll records, time sheets and distribute to finance in timely manner.
Monitor and order necessary office supplies for department.
Maintain filing system in accordance with company standards.
Log pertinent account information in files.
Maintain necessary copies of contracts and correspondence in orderly and accurate manner.
Maintain current files and contracts for 5 years in accordance with HEI Hotels and Resorts minimum standards.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.