Casting & Studio Coordinator

Newform•New York, NY

11d•$55,000 - $65,000•Onsite

About The Position

NewForm is hiring a Casting & Studio Coordinator to support a high-volume creative operation producing more than 15 ad shoots per day. The role coordinates creators onsite and helps keep the studio and office welcoming, organized, and ready for production. It also provides support to casting and production teams, with opportunities to grow into more senior roles in either department.

Requirements

1 to 2 years of experience in coordination, production, hospitality, events, office operations, or casting.
Ability to stay organized and composed when schedules change.
Strong initiative and attention to detail.
Clear written and verbal communication, and reliable follow-up.
Familiarity with creator culture, including TikTok, Instagram, and UGC.
Ability to work onsite in NYC five days a week.
Ability to lift up to 30 lbs.

Nice To Haves

Experience in casting, talent coordination, or production.

Responsibilities

Greet creators on arrival and direct them to their shoots.
Confirm creator schedules in advance and manage same-day changes, including late arrivals, cancellations, reschedules, and no-shows.
Keep production and casting teams informed of creator status in real time.
Ensure creators have a professional, well-organized experience.
Assist the Casting Director with sourcing creators on social platforms.
Contact prospective creators, review self-tapes, and help maintain the creator pipeline.
Receive and unpack grocery and supply deliveries.
Stock the kitchen, fridge, and cabinets.
Keep the office and studio clean and ready for the next shoot.
Monitor supply levels and restock before supplies run out.
Assist with shoot setup, errands, and general crew support.