CaseStream Project Support Assistant

Orrick Herrington & Sutcliffe LLP•Wheeling, WV

25d•Hybrid

About The Position

The CaseStream Project Support Assistant provides administrative and technical support to legal teams and CaseStream Project Assistants in delivering quality legal services. The role assists with organizing and maintaining matter and transaction materials according to established CaseStream processes, tools, and standards, and supports CaseStream departmental operations. The position is based in Orrick’s Wheeling office and requires regular onsite attendance monthly.

Requirements

High school diploma or equivalent required.
Accuracy, attention to detail, and good organizational skills.
Strong written and oral communication skills.
Strong time-management skills and ability to coordinate multiple tasks concurrently.
Ability to work under pressure in a fast-paced environment.
Ability to work effectively and proactively within a team environment.
Excellent computer skills, including proficiency in Microsoft Word, Excel, and database systems.

Nice To Haves

Bachelor’s degree or equivalent work experience.
1–3 years of experience in a law firm or professional services environment.

Responsibilities

Assist CaseStream Project Assistants and legal teams with organizing and maintaining matter and transaction materials and with administrative and technical tasks related to CaseStream operations.
Organize, name, and code matter materials in accordance with established CaseStream guidelines.
Create and maintain folder structures for client and matter files using existing templates and instructions.
Review scans of incoming mail and file materials into the appropriate matter folders.
Circulate court filings and other documents to case teams as directed.
Help maintain virtual matter files, including pleadings folders and indices.
Prepare documents, including PDF compilation, bookmarking, and basic hyperlinking.
Enter and update basic case information in firm knowledge management systems as instructed.
Provide administrative support to Project Assistants and legal teams to help maintain organized and complete matter files and support CaseStream operations.
Escalate questions, issues, or discrepancies to the Program Manager or assigned Project Assistant.
Maintain regular onsite monthly attendance and punctuality.
Perform other duties and responsibilities as assigned.

Benefits

Elective medical, dental, vision, and life insurance benefits.
Mental well-being programs.
Child, family, elder, and pet care benefits.
Short- and long-term disability benefits.
Parental leave benefits.
Health savings account contributions with applicable medical plans.
Flexible spending accounts.
401(k) program.
Paid time off.
Paid holidays.
Annual discretionary merit bonus may be available based on firm and individual performance.