Case Specialist - ABA clinics

CCRES, Educational & Behavioral Health Services

2d•Hybrid

About The Position

The Case Specialist – ABA Clinic works on assignment with the Home & Community Services (H&CS) program of the CCIU. This hybrid role provides direct one-to-one behavioral health interventions to children and adolescents receiving Intensive Behavioral Health Services (IBHS), while coordinating and managing assigned cases to support timely authorizations, accurate documentation, service delivery, and continuity of care. The role serves as a liaison among families, clinical staff, schools, and insurance providers and calls for sound clinical judgment, organization, communication, independent work, and multidisciplinary collaboration. The position requires reliable transportation between ABA clinics and at least 15 hours per week of substitute coverage as a Behavioral Health Technician (BHT). The full-time annual salary is $42,000–$43,000, non-exempt. The employer also offers paid time off and paid holidays. Candidates selected for the position must complete job-related Post-Offer Employment Testing (POET) after a conditional offer. The assessment evaluates the ability to perform essential functions, with or without reasonable accommodation. CCRES pays for clearances, the physical, and TB screening.

Requirements

High school diploma or equivalent.
At least 1 year of BHT-related experience.
PA Child Abuse (Act 151) Clearance.
PA Criminal (Act 34) Clearance.
PA Department of Human Services FBI Clearance.
TB screening.
Post-offer employment testing (POET) following a conditional offer.
Education documentation: diploma or official transcripts.
Working knowledge of ABA interventions.
Strong interpersonal skills and ability to build trusting relationships with children, adolescents, and families.
Ability to work independently with moderate freedom to act while exercising sound judgment.
Effective written and verbal communication skills.
Strong organizational, problem-solving, and time-management skills.
Computer literacy and proficiency with electronic documentation and web-based systems.
Ability to travel to multiple service locations; reliable transportation is required.

Nice To Haves

Experience working in behavioral health, case management, or a related human services field.
Knowledge of Medical Assistance (MA) and insurance authorization processes.
For internal staff, at least 6 months of employment with CCRES.

Responsibilities

Provide one-to-one emotional support and behavioral interventions to children and adolescents in home, school, and community settings.
Assist the treatment team with developing, implementing, and evaluating individualized treatment plans.
Model emotional regulation, pro-social behavior, conflict resolution, anger management, and peer interaction skills.
Support families in strengthening home routines and promoting stabilization across environments.
Collect session data and document client progress in accordance with treatment plans and regulatory requirements.
Attend required supervision, team meetings, and ongoing trainings.
Provide and bill a minimum of 15 hours per week of substitute coverage as a BHT.
Coordinate and oversee assigned caseloads, including service intakes, authorizations, and ongoing case maintenance.
Track, collect, and submit documentation required for insurance authorization and regulatory compliance.
Maintain accurate, up-to-date case information in the Electronic Medical Record (EMR).
Monitor treatment plans for compliance with federal, state, and local regulations.
Collaborate with coordinators, supervisors, consultants, and families to ensure continuity of services.
Assist with staffing cases, identifying open staffing needs, and coordinating schedules to meet client needs.
Participate in interagency meetings, including family and team planning meetings, to develop and review summaries of care.

Benefits

Paid time off.
Paid holidays.
Employer-paid base medical plan for the employee.
Life insurance.
Employee Assistance Program (EAP).
Employees scheduled for 30 or more hours per week are eligible for medical benefits.
Employees scheduled for 20 or more hours per week are eligible for dental, vision, and other supplemental benefits.
Supplemental benefits include short-term disability, accidental, critical illness, hospital indemnity, and Norton Life Lock identity protection.
CCRES 403(b) Retirement Savings Plan with a 3% matching contribution.
Tuition discounts through collegiate partnerships.
Milestone service award.
Pay-day Friday gift card raffle.
Paid credential renewals.
Paid professional development trainings.
CCRES pays for clearances, physical, and TB screening.