Case Specialist - ABA clinics

CCRES, Educational & Behavioral Health Services•Downingtown, PA

3d•$42,000 - $43,000•Hybrid

About The Position

The Case Specialist – ABA Clinic works on assignment with the Home & Community Services (H&CS) program of the CCIU. This hybrid role provides direct one-to-one behavioral health interventions to children and adolescents receiving Intensive Behavioral Health Services (IBHS), while coordinating and managing assigned cases to support timely authorizations, accurate documentation, service delivery, and continuity of care. The position combines clinical support, family engagement, and case coordination, serving as a liaison among families, clinical staff, schools, and insurance providers. The Case Specialist is expected to exercise clinical judgment, stay organized, communicate effectively, work independently, and collaborate with a multidisciplinary team. Reliable transportation is required to travel between ABA clinics. The role also requires billing a minimum of 15 hours per week of substitute coverage as a Behavioral Health Technician (BHT). The full-time annual salary is $42,000–$43,000 (non-exempt). CCRES pays for clearances, physical testing, and TB screening. Employees scheduled for 30 or more hours per week are eligible for medical benefits; employees scheduled for 20 or more hours per week are eligible for dental, vision, and other supplemental benefits.

Requirements

High school diploma or equivalent.
At least 1 year of BHT-related experience.
Working knowledge of ABA interventions.
Strong interpersonal skills and ability to build trusting relationships with children, adolescents, and families.
Ability to work independently with moderate freedom to act while exercising sound judgment.
Effective written and verbal communication skills.
Strong organizational, problem-solving, and time-management skills.
Computer literacy and proficiency with electronic documentation and web-based systems.
Ability to travel to multiple service locations; reliable transportation is required.
PA Child Abuse (Act 151) Clearance.
PA Criminal (Act 34) Clearance.
PA Department of Human Services FBI Clearance.
TB screening.
Post-offer employment testing (physical).
Education documentation: diploma or official transcripts.
Candidates selected must complete job-related Post-Offer Employment Testing (POET) following a conditional offer; the assessment evaluates ability to perform essential job functions, with or without reasonable accommodation.

Nice To Haves

Experience in behavioral health, case management, or a related human services field.
Knowledge of Medical Assistance (MA) and insurance authorization processes.
For internal staff, at least 6 months of employment with CCRES is preferred.

Responsibilities

Provide one-to-one emotional support and behavioral interventions to children and adolescents in home, school, and community settings.
Assist in developing, implementing, and evaluating individualized treatment plans with the treatment team.
Model emotional regulation, pro-social behavior, conflict resolution, anger management, and peer interaction skills.
Support families in strengthening home routines and promoting stabilization across environments.
Collect session data and document client progress in accordance with treatment plans and regulatory requirements.
Attend required supervision, team meetings, and ongoing trainings.
Bill a minimum of 15 hours per week of substitute coverage as a BHT.
Coordinate and oversee assigned caseloads, including service intakes, authorizations, and ongoing case maintenance.
Track, collect, and submit documentation required for insurance authorization and regulatory compliance.
Maintain accurate and current case information in the Electronic Medical Record (EMR).
Monitor treatment plans for compliance with federal, state, and local regulations.
Collaborate with coordinators, supervisors, consultants, and families to ensure continuity of services.
Assist with staffing cases, identifying open staffing needs, and coordinating schedules to meet client needs.
Participate in interagency meetings, including family and team planning meetings, to develop and review summaries of care.
Travel between ABA clinics and multiple service locations.

Benefits

Paid time off.
Paid holidays.
Employer-paid base medical plan for the employee.
Life insurance.
Employee Assistance Program (EAP).
Medical benefits eligibility for employees scheduled for 30 or more hours per week.
Dental, vision, and other supplemental benefits eligibility for employees scheduled for 20 or more hours per week.
Supplemental benefits include short-term disability, accidental, critical illness, and hospital indemnity coverage, and Norton LifeLock identity protection.
CCRES 403(b) Retirement Savings Plan with a 3% matching contribution.
Tuition discounts through collegiate partnerships.
Milestone service award.
Gift card raffle on pay-day Fridays.
Paid credential renewals.
Paid professional development trainings.
Employer-paid clearances, physical testing, and TB screening.