Case Management Support Specialist - Case Management

Health First Careers • Melbourne, FL

1d • Hybrid

About The Position

The Case Management Support Specialist position is responsible for providing Quality/No Harm, Customer Experience, and Stewardship by ensuring appropriate communication and documentation with third-party payers to receive requests and seek authorization for hospital stays. This role provides support with all discharge planning functions within the Case Management department. The specialist is expected to be flexible in fulfilling various roles, prioritizing the needs of the department. Demonstrating qualities of professionalism, utilizing organizational, communication, and problem-solving skills are essential.

Requirements

• High school diploma or equivalent.
• Previous customer service experience working in a face-to-face environment.
• Proficient in Microsoft Office – Outlook, Word, Excel.
• Ability to work autonomously with minimal supervision.
• Strong critical thinking skills.
• Strong communication skills demonstrated both verbally and in writing, with a strong professional presence.
• Ability to maintain composure in a stressful office environment.
• Able to work flexible hours and days, including weekends to meet departmental needs.
• Able to work directly with patients and families in patient care areas and via telephone.

Nice To Haves

• Associate degree.
• Medical, acute care, insurance, or social work experience.
• One year of customer service experience working in a face-to-face environment.
• Strong organizational skills.

Responsibilities

• Gathers information from social workers, utilization review nurses, case managers, or patients to assist in the validation of demographics, insurance information, and facilitation of assigned case management tasks, relating to reimbursement, discharge planning, and regulatory requirements.
• Ensures proper infection control practices while meeting with patients and families to coordinate discharge plan details in patient care areas.
• Assists in referral functions which may include sending documents, calling, and producing letters needed to be sent to community providers and/or regulatory agencies.
• Receives requests and sends clinical information to third-party payers, post-acute agencies/services, and/or regulatory agencies as assigned by Utilization Review Nurses, Case Managers and Social Workers for the purpose of referrals for post-acute care and reimbursement.
• Completes delegated paperwork required for the execution of the discharge plan and delivery of regulatory forms.
• Proactively follows up with patients, families, third-party payers, or community agencies, as delegated, to determine needs and provide information to facilitate discharge, reimbursement, or authorization of stay-making documentation.
• Utilizes various communication methods to relay information and ensure timely receipt and transfer of voice mail messages.
• Maintains a positive attitude and positive working relationship with patients, families, and all levels within the organization.
• Documents approved authorization/denial information from payers and provides clear and accurate communication on all accounts to ensure accurate and timely billing.
• Recognizes and communicates any service delays to the Case Manager, Social Worker and/or Utilization Review Nurse.
• Utilizes department policies, procedures, and organizational initiatives to proactively complete work assignments, while maintaining the confidentiality of all protected health information.

Benefits

• Diversity and inclusion are essential for our continued growth and evolution.
• Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates.
• Different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results.
• It fuels our innovation and connects us closer to our associates, customers, and the communities we serve.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED